Officer: Contracts

Officer: Contracts – South African Bureau of Standards (SABS)

Location: Pretoria, Gauteng, South Africa
Department: Supply Chain Management
Division: Finance
Branch: Finance
Reference Number: SAB260826-2
Job Type: Full Time
Job Grade: C3
Number of Positions: 1
Closing Date: 10 September 2026

Job Purpose

To provide administrative and operational support for the effective administration and lifecycle management of supplier contracts and service level agreements by maintaining accurate contract records, monitoring contractual obligations and milestones, and ensuring compliance with organisational policies, legislative requirements, and contract management processes.

Minimum Requirements

Qualifications

• National Diploma / Diploma in Supply Chain Management, Procurement Management, Business Administration or a related field (NQF Level 6).
• Certificate in Contract Management will be advantageous.

Work Experience

• 3–4 years relevant experience in contract administration, supply chain management or a related environment.
• Experience maintaining records, databases and document control systems.

Duties & Responsibilities

Functional Management

• Provide administrative and operational support for the effective management of supplier contracts and service level agreements by maintaining accurate contract records, registers and repositories.
• Coordinate contract documentation and correspondence.
• Support the preparation and administration of contracts, amendments, extensions and renewals.
• Monitor contractual milestones and deliverables.
• Facilitate supplier performance administration.
• Ensure compliance with contract management procedures, organisational policies and governance requirements.

Risk and Compliance Management

• Monitor adherence to procurement legislation, governance frameworks and internal controls.
• Identify contract-related risks and implement mitigation strategies.
• Support internal and external audits by providing required contract documentation and evidence.
• Ensure compliance with ISO standards and regulatory requirements.
• Review and strengthen contract management policies, procedures and controls.
• Monitor supplier compliance with contractual obligations and organisational requirements.

Stakeholder Management

• Liaise with suppliers and internal stakeholders regarding contract documentation and information requirements.
• Facilitate contract review meetings, following up on outstanding documentation and approvals.
• Liaise with internal and external stakeholders to ensure the timely and efficient execution of contract management processes across the organisation.

Contract Monitoring and Reporting

• Maintain contract management information systems, registers and tracking mechanisms to support effective contract oversight.
• Monitor contract milestones, renewals, expiries, supplier performance and service delivery obligations.
• Analyse contract utilisation and expenditure trends.
• Produce accurate, timely management information and reports to support informed decision-making, compliance and contract governance.

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