Payroll Administrator – Restonic

 

Payroll Administrator

Payroll Administrator – Restonic

Location: 43 Silver Lane, Ormonde, Johannesburg, Gauteng, South Africa
Job Type: Permanent – Normal
Reference Number: SLE250925-1
Minimum Education: Diploma / Advanced Certificate
Equity Aligned: Yes
Closing Date: 18 September 2026

Job Description

Job Summary

To ensure accurate, timely and compliant processing of wages and payroll inputs for all employees, including permanent and TES employees, in accordance with internal policies, statutory requirements and Furniture Bargaining Council (FBC) regulations.

The role ensures alignment between time and attendance records and payroll data, while providing key support to Operations and HR on payroll-related matters in a fast-paced manufacturing environment.

Minimum Requirements

Minimum Qualifications and Experience

Education:

• Grade 12 / Matric (Essential).
• Payroll or Finance-related qualification or diploma will be advantageous.

Experience:

• Minimum 3–5 years' payroll experience in a high-volume, unionised environment (Essential).
• Prior experience with the Furniture Bargaining Council (FBC).
• Experience working in a manufacturing environment (Essential).
• Understanding of Collective Agreements and payroll-related statutory compliance.

Systems:

• Proficiency in Sage 300 People payroll system (Essential).
• Intermediate to Advanced Microsoft Excel skills (Essential).

Duties & Responsibilities

Time & Attendance

• Daily control and verification of all departmental timesheets.
• Ensure timely submission and authorisation of Time & Attendance by department managers.
• Submit daily late-coming reports to Operations and HR.
• Capture and reconcile leave data between Time & Attendance and payroll systems.
• Assist with Time & Attendance system set-up and ongoing monitoring.
• Spot-check shift setups and ensure TES employees' timesheets are correctly linked and submitted.
• Understand and apply Bargaining Council rules on payroll processing.

Payroll Administration

• Capture and process all wage inputs, including leave, sick notes, overtime, bonuses and other authorised inputs.
• Reconcile and validate payroll data to ensure a balanced payroll run.
• Generate payroll packs for audit and management review.
• Submit accurate EFT payment batches for approval.
• Handle wage queries and provide support to employees regarding payroll-related issues.
• Standardise payroll processes across divisions and assist with rollout and training.
• Process terminations and ensure timely submission of UI19 and UIF documentation.

Month-End Processing

• Prepare third-party payment schedules, including garnishees and union deductions.
• Submit monthly absenteeism reports.

Reporting

• Compile accurate payroll and Time & Attendance reports as requested.
• Produce weekly overtime reports in line with the FBC Collective Agreement.
• Provide support to HR and Operations with ad-hoc reporting requirements.

Document Control

• Ensure proper filing of payroll inputs and employee documentation.
• Distribute IRP5s, holiday bonuses and provident fund statements.
• Maintain confidentiality and ensure compliance with POPIA and audit standards.

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