Administration Clerk: Admissions (4 Posts)
Employer: Western Cape Government – Department of Health and Wellness
Reference Number: MHS561/2026
Location: Western Cape
Employment Type: Permanent
Number of Posts: 4
Closing Date: 28 September 2026 at 5:00 PM
Job Description
The Western Cape Government Department of Health and Wellness is inviting applications from suitably qualified and experienced candidates for 4 Administration Clerk: Admissions positions at various healthcare institutions in the Western Cape.
The successful candidates will be responsible for patient admissions, records management, appointment scheduling, information management and other administrative duties within the healthcare environment.
Available Positions
District Six CDC – 1 post
Kensington CDC – 1 post
Houtbay CDC – 1 post
Maitland CDC – 1 post
Salary
R237,453 – R279,708 per annum
The annual salary includes service benefits such as:
13th cheque
Employer contribution to the pension fund
Housing allowance
Medical aid allowance
Minimum Educational Qualification
Applicants must have:
Senior Certificate (Grade 12) or equivalent
Experience
Appropriate experience in Admissions.
Knowledge and Skills
Candidates should have:
Computer literacy
Good verbal and written communication skills
Good interpersonal skills
Knowledge of Hospital Fees Memorandum, Chapter 18
Knowledge of the Public Finance Management Act (PFMA)
Knowledge of the Uniform Patient Fee Structure (UPFS)
Knowledge of PHCIS
Ability to work under pressure
Ability to work independently and without supervision
Ability to work effectively as part of a team
Ability to accept accountability and responsibility
Ability to maintain confidentiality
Inherent Requirement
The successful candidate must:
Be willing and able to perform relief duties as required.
Key Duties and Responsibilities
The successful candidate will be responsible for:
Patient Admissions
Obtain patient information and capture it accurately on the computer system.
Admit patients and ensure information is correctly recorded.
Ensure proper management of patient folders at reception areas.
Schedule new, follow-up and operation appointments on the relevant system.
Ensure correct patient assessment and accurate data recording.
Records Management
Compile new patient folders.
Retrieve and file patient folders.
Trace lost folders.
Manage duplicate and old patient folders.
Maintain an effective recordkeeping system.
Manage and archive patient records appropriately.
Financial Administration
Accurately collect, safeguard and deposit state money.
Ensure proper handling of funds in accordance with applicable procedures.
Enquiries and Communication
Deal with written and telephone queries relating to patient admission matters.
Provide accurate information and assistance to patients and other relevant parties.
Information Management
Collect and collate daily statistics at reception.
Ensure information is accurately recorded and maintained.
General Administration
Provide administrative support to the supervisor.
Perform relief duties when required.
Maintain confidentiality and adhere to applicable policies and procedures.
Employment Equity
The Department of Health and Wellness is guided by the principles of Employment Equity.
Candidates with disabilities are encouraged to apply and are requested to indicate this in their application where applicable.
Important Information
Shortlisted candidates may be required to undergo a practical, written and/or oral assessment.
Further checks may be conducted once candidates are shortlisted, including:
Security clearance
Qualification verification
Criminal record checks
Previous employment verification
Applicants must meet the advertised appointment requirements by the closing date and time.
No payment of any kind is required when applying for this position.
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