Reference Number: SER250708-2
Job Type: Permanent
Department: Sales
Location: Johannesburg, Gauteng, South Africa
Closing Date: 11 July 2025
Job Context:
Servest Group is offering an exciting entry-level opportunity for a Junior Bid Administrator at our head office in Johannesburg. If you’re detail-oriented, organised, and looking to grow your career in commercial operations, this role is the ideal starting point.
In this role, you will support the Group Bid Manager and various Business Unit Bid Managers across our diverse operations. You will play a key role in the coordination and administration of bid submissions, helping our commercial teams win contracts and grow our business.
Minimum Requirements:
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Matric / Grade 12 (essential)
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National Diploma or Degree in Business Management, Administration, Marketing, or related field (advantageous)
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0–2 years' experience in administration, sales support, or commercial environments
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Intermediate computer skills, especially in MS Office (Word, Excel, PowerPoint)
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Strong organisational, time management, and attention-to-detail skills
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Excellent verbal and written communication
Personal Attributes:
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Self-starter, able to work independently
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Collaborative team player
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Meticulous, organised, with good numeracy skills
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Energetic and proactive attitude
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Strong interpersonal skills and client-focused mindset
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Willingness to work flexible hours when needed for bid deadlines
Key Responsibilities:
Administrative Support:
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Maintain and update bid tracking systems and databases
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Assist with the preparation and formatting of bid documentation
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Coordinate submission processes, meetings, and briefing sessions
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Compile supporting documents for proposals and presentations
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Manage bid calendars across different business units
Research and Analysis:
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Conduct market and competitor research
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Gather and organise client background information
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Support pricing by collecting cost details and assisting with calculations
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Maintain competitor intelligence records
Communication and Coordination:
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Liaise with internal departments for bid information
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Coordinate with external suppliers and subcontractors for input
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Assist with client communication and meeting preparation
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Support the preparation of presentations and attend meetings if required
Quality Assurance:
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Check bid submissions for accuracy and compliance
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Maintain a central library of templates, company profiles, and case studies
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Ensure branding consistency in all bid materials
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Assist with post-bid feedback and lessons learned sessions
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