Administration Clerk

Department: Warehousing
Location: Rosslyn, Pretoria, Gauteng, South Africa
Closing Date: 10 July 2025
Job Type: Permanent
Reporting To: Supervisor

Job Purpose:

To ensure timely and effective completion of all administrative tasks related to container movements, receiving, dispatching, and customer communication, in line with Bidvest IL's Standard Operating Procedures (QWI) and performance targets (KPIs).

Qualifications & Experience:

Qualifications:

Grade 12 (Matric)
Computer Literacy in MS Office (Outlook, Excel, Word)

Experience:

2+ years in data capturing
2+ years using Warehouse Management Systems (WMS) or inventory management software
Experience with general admin tasks: processing, filing, communication (phone & email)

Key Responsibilities:

Administration:

General admin and clerical tasks (mailing, scanning, faxing, copying, filing)
Maintain both electronic and paper-based records
Perform data entry and answer customer calls
Execute daily administrative tasks including:
- Robbing & repack
- Devanning
- Inventory management
- Container receipts & dispatch
- Item creation in WMS
Participate in stock takes

Liaison:

Communicate with Intermodal Service Provider and client logistics team

Reporting:

Ensure accurate and timely reports are sent per client agreement
Monthly stats reports and daily operational updates
Monitor and act on live client call-off dashboard
Regular container inventory and yard verification reports

General:

Acquire and apply deep knowledge of customer and container processes
Perform any additional tasks as requested by supervisors

Skills & Competencies:

Knowledge:

Strong understanding of administrative processes in a warehousing/logistics environment

Skills:

Attention to detail
Strong MS Office skills (Excel, Outlook, Word)
Customer service orientation
Data analysis
Ability to multitask in a fast-paced setting

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Administration Clerk