Position: Learning & Development Administrator
Reference: sanbs_002833
Location: Roodepoort (Constantia Kloof)
Organization: SANBS (South African National Blood Service)
Industry: Non-Profit & Voluntary Sector
Contract Type: Permanent
Salary: R 321,884.00 per annum
EE Position: No
Application Deadline: 16 June 2025
Job Purpose
To provide full administrative support to the Learning & Development Department, including training and event coordination, document management, reporting, stakeholder communication, and purchasing activities.
Key Performance Areas (KPAs)
1. Office Management
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Maintain organized filing systems (training records, quotes, invoices).
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Schedule meetings, seminars, and workshops.
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Handle departmental correspondence and document preparation.
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Coordinate departmental logistics, travel, stock, and office tasks.
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Assist in audits (HWSETA, SANAS).
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Record and minute meetings; capture CPD events.
2. Training & Event Management
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Coordinate internal/external training bookings, travel, meals, and venues.
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Prepare training materials and communicate updates.
3. Documentation & Reporting
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Maintain attendance registers, training records, and archives.
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Generate SETA, CPD, travel, and skills reports.
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Upload data to LMS (Learner Management System) and digital learning portals.
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Maintain provider and learner databases.
4. Stakeholder Liaison
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Interface with HPCSA, SMLTSA, HWSETA for registration, exams, payments.
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Maintain accurate SETA and learnership records.
5. Document Management (SAP)
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Create, format, and revise documents in SAP DMS (A01-A09).
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Perform QA and follow up on outstanding or rejected documents.
6. Purchasing & Finance
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Coordinate departmental CAPEX/OPEX.
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Source quotes, track orders, generate shopping carts.
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Confirm and process invoices with the Finance department.
Required Qualifications
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Grade 12
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National Certificate in Training Administration, Office Administration, or Occupationally Directed Education and Training Diploma
Experience & Skills
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Intermediate MS Office (Excel, Word)
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Proficiency in SAP and SAP DMS
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Knowledge of quality systems and relevant SOPs
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Training administration, diary management, and reporting
Key Competencies
Personal & Interpersonal
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Assertiveness and ethical behaviour
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Resilience, stress management
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Customer service orientation
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Teamwork and clear communication
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Professional appearance and visibility
Technical
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Strong organizational and administrative skills
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Analytical thinking and attention to detail
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Financial and business acumen
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Knowledge sharing and systems competence (SAP, MS Outlook)
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