Operations Admin Clerk – Richards Bay
Location: Richards Bay, KwaZulu-Natal, South Africa
Job Type: Full-Time
Department: Warehousing
Reporting To: Operations Manager
Reference Number: BIL260619-1
Closing Date: 26 June 2026
Job Description
An exciting opportunity is available for an experienced Operations Admin Clerk to join a dynamic warehousing operation in Richards Bay. The successful candidate will provide administrative and operational support to ensure the efficient functioning of the operations department while maintaining compliance with financial, operational, and SHEQ requirements.
The ideal candidate should possess strong administrative skills, excellent attention to detail, advanced computer literacy, and the ability to work effectively in a fast-paced environment.
Minimum Requirements
Grade 12 (Matric).
Certificate or Diploma in Safety and Administration will be advantageous.
Minimum of 3 years relevant working experience.
Advanced computer literacy.
Valid driver's license.
Strong administrative and organizational skills.
Ability to work under pressure and meet deadlines.
Key Responsibilities
Administration
Prepare monthly forecasts in consultation with the Operations Manager.
Verify supplier invoices against approved rates and requisitions.
Monitor labour staff working hours and overtime and compile actual reports.
Assist with client recoveries and debtor management.
Process invoice batching according to company procedures.
Ensure service provider invoices are submitted timeously for payment.
Follow up on outstanding debtor accounts.
Monitor claims and ensure correct reporting and processing procedures are followed.
Conduct quarterly asset verifications, disposals, and transfers.
Ensure all financial administrative requirements are completed within deadlines.
Maintain accurate and up-to-date financial filing systems.
SHEQ Responsibilities
Comply with the Occupational Health and Safety Act and related regulations.
Maintain all SHEQ standards and reporting requirements.
Adhere to company and client warehouse policies and procedures.
Manage PPE ordering, issuing, and monitoring for employees.
Participate in all SHEQ programmes and audits.
Conduct monthly inspections and verification audits.
Assist with ISO, company, and client-specific audits.
Ensure operational equipment remains in good working condition.
Monitor and manage employee training requirements and records.
Coordinate medical bookings and updates.
Maintain and update the HSEC online system.
Manage documentation in accordance with ISO 9001, ISO 14001, and ISO 45001 standards.
Operations Support
Attend meetings and compile accurate minutes.
Participate in stock counts and cycle counts when required.
Ensure compliance with client and management Service Level Agreements (SLAs).
Handle service provider queries.
Order and distribute stationery, staff rations, and operational consumables.
Prepare reports as requested by management.
Maintain accurate filing of delivery notes and operational documentation.
Skills and Competencies
Advanced computer literacy.
Excellent planning and organizational skills.
Effective time management abilities.
Strong attention to detail and accuracy.
Ability to take initiative and work independently.
Good verbal and written communication skills.
Strong interpersonal and relationship-building skills.
Ability to handle pressure and meet deadlines.
Problem-solving and analytical thinking abilities.
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