Office Admin Graduate

Reference Number: BTT250610-2
Job Type: Graduate Programme
Department: Legal & Sustainability
Reporting To: Office Facilities Supervisor
Business Unit: Head Office
Location: Umhlanga, KwaZulu-Natal, South Africa
Closing Date: 16 June 2025
Number of Positions: 1

Purpose of the Role

To provide front office and general administrative support to the Head Office, contributing to smooth daily operations and effective internal coordination.

Minimum Requirements

Matric / National Certificate
Tertiary qualification in Office Management, Administration, or Business (preferred)
6 months administrative experience (advantageous)
Proficiency in Microsoft Office (Excel advantageous)
Valid Code B driver’s license (advantageous)

Key Responsibilities

Front Office & Reception:

Answer and direct incoming calls or take messages
Welcome and manage visitors professionally

Administrative Support:

Generate and receipt purchase requisitions for Head Office expenses
Distribute birthday memos
Schedule meetings, take and distribute minutes
Assist with petty cash management

Facilities & Coordination:

Prepare training/meeting rooms per requests
Coordinate catering and refreshments for meetings and training sessions
Engage with service providers for lease/building needs
Monitor and complete monthly and ad hoc services at Head Office

Office Supplies & Maintenance:

Order and maintain stock of office consumables and stationery
Ensure cleanliness and readiness of meeting, printing, and refreshment areas
Maintain water dispensers and bar fridges with necessary supplies

Travel & Accommodation:

Assist with booking travel and accommodation for Head Office staff and training attendees

Budget Tracking:

Track and report Head Office expenditures for budgeting purposes

Ideal Candidate Attributes

Proactive and detail-oriented
Strong communication and interpersonal skills
Able to multitask and prioritize in a dynamic environment
Team player with a customer-focused attitude
Comfortable interacting with various internal and external stakeholders

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Office Admin Graduate