Administrative Assistant: Legal Cost Validation (x2)
Division: Operations
Reference No: 5659
Location: Durban, KwaZulu-Natal
Employment Type: Fixed Term Contract
Disability (EE Targeted Role): Yes
T.A.S.K Grade: 06
Salary: R244,732.00 per annum
Closing Date: 20 May 2025
Purpose of the Job:
To ensure that received legal cost bills/files are correctly allocated on the legal cost system for assessment, marked for payment, and managed with proper administrative support.
Key Performance Areas:
1. Office Administration
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Pre-screen files and bills for branch correctness.
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Update file information to match claim system (e.g., claim numbers, attorneys).
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Stamp, sort, and separate fee analyses, taxations, and block settlements.
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Identify High Court matters (merits, quantum, or both).
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Redirect bills to correct regions and scan/email accordingly.
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Update file status and allocation on claim systems.
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Maintain accurate records of file movement and pending legal cost payments.
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Retrieve, uplift, and file documents.
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Handle internal/external telephone and email queries.
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Liaise with attorneys regarding missing or corrected documents.
2. Validation of Bills
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Verify accuracy of bills (correct attorneys, claim numbers, previous payments).
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Ensure offers are loaded on the legal cost system.
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Allocate files/bills within required timeframe.
3. Batching and Indexing
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Print payment histories.
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Manually record all bills daily before authorisation.
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Submit payment batches and reports to Finance.
4. Reporting
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Maintain daily activity stats and submit regular reports to management.
Minimum Requirements:
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NQF 4 (Matric or Grade 12)
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1 year experience in Claims, Litigation, Summons, Administration, Registration, or Data Capturing
Behavioural Competencies:
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Personal Mastery
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Emotional Wisdom
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Ethics and Governance
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Customer Orientation and Focus
Technical Competencies:
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Proficient in English and another official language
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Strong communication skills and telephone etiquette
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Computer literacy
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Good interpersonal, administrative, and time management skills
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Team player
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