Administrative Officer – SANBI

 

Administrative Officer – SANBI

SANBI Administrative Officer Job 2026 | Salary R338,106 Per Year | Apply Online

Company: South African National Biodiversity Institute (SANBI) Position: Administrative Officer Reference Number: OCEO/002/2026 Location: Pretoria, Gauteng, South Africa Employment Type: Permanent Job Category: Administrative Industry: Government Administration Division: Office of the CEO Business Unit: Company Secretary Experience Level: Associate Annual Salary: R338,106 Posted: 30 September 2026 Closing Date: 16 October 2026

Administrative Officer Job Vacancy at SANBI – Pretoria

The South African National Biodiversity Institute (SANBI) is inviting suitably qualified, enthusiastic and highly motivated candidates to apply for the position of Administrative Officer in Pretoria, Gauteng.

The successful candidate will provide effective and efficient administrative and logistics support to divisions and/or senior managers within the Office of the Chief Executive Officer.

This is an opportunity for an experienced administrative professional to join SANBI and contribute to the effective functioning of the Office of the CEO.

Job Purpose

The Administrative Officer will provide comprehensive administrative, logistical, procurement and compliance support to the divisions and senior managers within the Office of the Chief Executive Officer.

The successful candidate will also be responsible for statutory record management, diary management, travel arrangements, board documentation, correspondence and other administrative services within the CEO's office.

Salary

SANBI offers a basic annual salary of R338,106.00 for this position.

Minimum Qualifications and Experience

Applicants must meet one of the following requirements:

• National Diploma in Office Management and Technology, Public Administration or an equivalent qualification at NQF Level 6, together with 4 years' relevant work experience; or
• Degree in Office Management and Technology, Public Administration or an equivalent qualification at NQF Level 7, together with 2 years' relevant work experience.

An added advantage would be:

• Postgraduate qualification in Office Management and Technology or Public Administration at NQF Level 8.
• Experience within the public sector.
• Experience working in a statutory and compliance environment.
• Experience relating to board matters.

A valid driver's licence is also required.

Key Performance Responsibilities

The successful candidate will be responsible for:

• Providing effective and efficient administrative support to divisions and/or senior managers within the Office of the Chief Executive Officer.
• Maintaining efficient statutory record management and retrieval systems.
• Providing procurement and compliance support.
• Organising and maintaining office diaries.
• Coordinating travel arrangements and logistics for officials and Board members.
• Preparing manual Board packs.
• Quality-checking Board packs and circulating them within the required timeframes.
• Managing incoming correspondence.
• Managing communication with internal and external stakeholders.
• Providing other administrative-related support services within the Office of the CEO.

Skills and Competencies

The ideal candidate should have:

• Excellent attention to detail.
• Excellent business writing skills.
• Comprehensive knowledge and understanding of office administration and management principles.
• Knowledge of corporate governance and practices at a senior level.
• Extensive understanding of legislation, procedures, processes and systems relating to office administration.
• Experience in financial administration.
• Knowledge of supply chain management processes.
• Knowledge and experience in implementing policies, practices, systems and Standard Operating Procedures.
• Advanced planning, organising and problem-solving skills.
• Ability to work effectively under pressure without compromising quality.
• Cost and safety awareness.
• Excellent verbal and written communication skills.
• Ability to handle highly confidential and sensitive information appropriately.
• Sound interpersonal skills.
• Ability to work independently and demonstrate initiative.
• Experience working with diverse internal and external stakeholders at different levels.
• Excellent computer literacy.

Computer Skills

Applicants should have advanced computer literacy and experience using Microsoft Office and related software tools, including:

• Microsoft Word.
• Microsoft PowerPoint.
• Microsoft Excel.
• Microsoft Outlook.
• Internet and online systems.

Important Application Requirements

Applicants must take note of the following requirements when applying:

1. Only online applications will be accepted.
2. Applications must include a CV.
3. Applicants must submit a motivation letter explaining why they should be favourably considered for the position.
4. Applicants must provide certified qualifications confirming that the minimum qualification requirements have been met.
5. Applications without evidence of the required qualifications and relevant experience will not be considered.
6. A skills test will form part of the selection process.
7. Applicants must provide the full names, addresses and telephone numbers of at least three referees, including email addresses where possible.
8. Failure to submit the requested information and the correct reference number OCEO/002/2026 may result in the application not being considered.

Personal Information

SANBI will process personal information submitted by applicants for purposes of assessing their suitability for the advertised position.

SANBI may also share personal information with authorised service providers or third parties for purposes including:

• Qualification verification.
• Verification of supporting documentation.
• Background checks.
• Reference checks.
• Competency assessment tests.
• Criminal record checks.

Applicants should refer to the SANBI website for additional information regarding the processing of personal information.

Employment Equity

Persons with disabilities are encouraged to apply.

SANBI reserves the right not to fill this position.

All applications will be considered in accordance with the SANBI Employment Equity Plan. Preference will be given to candidates from designated groups.

CLICK HERE TO APPLY

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