Logistics Admin Assistant – Optix Africa

Location: Benoni, Gauteng, South Africa
Company: Optix Africa (Pty) Ltd
Department: Logistics
Job Type: Permanent
Reference Number: OPT260619-1
Positions Available: 1
Closing Date: 26 June 2026

Job Description

Optix Africa is seeking a detail-oriented and highly organized Logistics Admin Assistant to join its Logistics Department in Benoni. This role is ideal for an individual with strong administrative and logistics coordination skills who can maintain accurate records, manage job card systems, and support efficient logistics operations.

The successful candidate will play a key role in ensuring data accuracy, maintaining real-time system updates, and supporting fleet and asset tracking through advanced logistics platforms. This position offers an excellent opportunity to build a career within a fast-paced logistics and supply chain environment.

Purpose of the Role

The Logistics Admin Assistant will provide administrative support to the logistics team by managing job cards, updating logistics systems, maintaining records, coordinating communication between departments, and ensuring accurate reporting of logistics activities.

Key Responsibilities

Logistics Administration

Update job cards on customer back-end systems and logistics ticketing platforms.
Ensure all logistics information is accurate, complete, and updated in real time.
Manage the filing and organization of job cards and supporting documentation.
Record completed work accurately and within required timeframes.
Maintain accurate data across all logistics systems.

Coordination and Communication

Liaise with Logistics and InstallerNet team members to ensure job cards are completed and updated correctly.
Respond to internal and customer queries via telephone and email in a professional and timely manner.
Schedule and coordinate follow-ups for logistics operations.
Maintain effective communication with all stakeholders involved in logistics processes.

Reporting and Compliance

Report job cards that fall outside original work instructions to the Logistics Coordinator.
Escalate call-out job cards to ensure correct invoicing and customer billing.
Ensure compliance with logistics operational requirements and relevant regulations.
Prepare and distribute reports, correspondence, and administrative documentation as required.

General Administrative Support

Assist with day-to-day administrative functions within the Logistics Department.
Maintain accurate records and filing systems.
Support operational transparency through proper documentation and record keeping.
Perform additional administrative duties as assigned.

Minimum Requirements

Grade 12 / Matric certificate.
National Certificate qualification will be advantageous.
Proven experience in a logistics administration or similar administrative role.
Proficiency in Microsoft Office (Word, Excel, and Outlook).
Experience using job management systems and logistics software.
Strong organizational and time management skills.
Excellent attention to detail.
Ability to work independently and within a team environment.
Strong communication and interpersonal skills.
Ability to work under pressure and manage multiple priorities.

Skills and Competencies

Administrative and logistics coordination skills.
Accurate data capturing and record management.
Strong problem-solving abilities.
Excellent verbal and written communication skills.
Professional telephone and email etiquette.
Ability to prioritize tasks effectively.
Time management and multitasking skills.
High level of accuracy and attention to detail.
Confidentiality and professionalism when handling sensitive information.

Why Join Optix Africa?

Optix Africa offers employees the opportunity to work within a dynamic logistics environment where innovation, efficiency, and operational excellence are valued. This role provides valuable exposure to logistics systems, fleet management processes, and supply chain operations.

Logistics Admin Assistant