Location: Bellville, Cape Town, Western Cape, South Africa
Job Type: Fixed-Term Contract
Company: Pragma (Africa)
Closing Date: 11 June 2026
Reference Number: PRA260604-1
About the Opportunity
Pragma is looking for a detail-oriented and self-motivated Asset Care Administrator to join its Asset Management Services team. This role is ideal for candidates who enjoy administrative work, problem-solving, and managing multiple tasks in a fast-paced environment.
The successful candidate will be responsible for handling work orders, supporting invoicing and debtor administration processes, maintaining accurate records, and ensuring smooth asset management operations. Strong attention to detail, the ability to work independently, and excellent organisational skills are essential for success in this role.
Pragma is committed to creating an inclusive workplace and encourages applications from people of all backgrounds, including persons living with disabilities.
Minimum Requirements
Grade 12 (Matric).
A tertiary qualification will be advantageous.
At least 1 year of experience in an administrative role.
Experience with On Key systems will be advantageous.
Good time management and organisational skills.
Ability to work under pressure and meet deadlines.
Proficiency in Microsoft Office applications.
Good typing and data-capturing skills.
Key Responsibilities
Work Order Administration
Review and manage work orders.
Drive work order feedback processes.
Record reasons for incomplete work.
Provide regular feedback regarding contractor performance and work order status.
Invoicing Support
Prepare invoice packs and supporting documentation.
Monitor invoice deadlines and assist with timely submissions.
Maintain accurate invoicing records and filing systems.
Track outstanding purchase orders and follow up when necessary.
Debtors Administration Support
Assist with follow-ups on outstanding invoices.
Update debtor records with communication notes and payment feedback.
Maintain debtor reports for review.
Escalate unresolved queries and overdue accounts when required.
Purchase Order Administration
Capture and track incoming and outstanding purchase orders.
Request purchase order numbers from clients.
Maintain an updated purchase order register.
Verify that all required documentation is complete before invoicing.
Support vendor application processes and follow up on outstanding requirements.
Client Database Management
Maintain and update client and contractor information.
Ensure contact details remain accurate across systems.
Assist with client record updates and changes.
ERP & System Administration
Capture and update data accurately within the ERP system.
Maintain project and client records.
Support daily administrative processes to ensure operational continuity.
Skills and Competencies
Strong attention to detail.
Excellent administrative and organisational skills.
Ability to work independently.
Problem-solving and decision-making abilities.
Strong communication skills.
Ability to manage multiple priorities effectively.
High level of accuracy and professionalism.
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