Job Title: Admin Assistant
Reference Number: PRA260604-2
Department: Asset Management Services | AM Service Management | Management
Company: Pragma
Employment Type: Fixed-Term Contract
Location: Midrand, South Africa
Closing Date: 11 June 2026
Job Overview
The Admin Assistant will provide comprehensive administrative, project, and business support to the Country Manager and Business Area Manager. The successful candidate will coordinate schedules, manage communications, support project activities, and contribute to the efficient operation of the department while maintaining high levels of professionalism, accuracy, and confidentiality.
The role is ideal for a proactive, detail-oriented individual who can work independently, manage multiple priorities, and thrive in a fast-paced environment.
Key Duties and Responsibilities
Administrative Support
Coordinate and manage daily schedules, meetings, appointments, and calendars.
Prepare, proofread, format, and distribute documents, reports, presentations, and correspondence.
Manage email communications and telephone enquiries with internal and external stakeholders.
Maintain and organise digital and physical filing systems.
Support managers with general administrative and ad hoc tasks.
Ensure accurate record keeping and document management.
Personal Assistance
Coordinate events, conferences, workshops, and internal meetings.
Handle confidential and sensitive information with discretion and professionalism.
Act as a liaison between management, internal departments, and external stakeholders.
Assist with scheduling and logistical arrangements for management activities.
Project Management Support
Assist in developing innovative concepts for projects and business initiatives.
Support the preparation of project proposals, presentations, and research documentation.
Track project milestones, deadlines, and action items to ensure timely completion.
Coordinate with cross-functional teams to gather information and manage project documentation.
Participate in brainstorming sessions and innovation workshops.
Assist with project reporting, budgeting, and stakeholder updates.
Business Support
Assist in preparing operational reports and consolidating business data.
Monitor deadlines and follow up on deliverables.
Maintain visibility of key departmental projects and priorities.
Contribute to the continuous improvement of administrative processes and workflows.
Support management in achieving departmental objectives and business goals.
Key Performance Indicators (KPIs)
Accurate and timely completion of administrative tasks.
Effective coordination of meetings, schedules, and stakeholder communications.
Maintenance of organised filing and record management systems.
Timely tracking and completion of project milestones and deliverables.
High levels of professionalism, confidentiality, and stakeholder satisfaction.
Contribution to operational efficiency and process improvements.
Required Knowledge, Skills and Competencies
Technical Skills
Strong administrative and organisational skills.
Computer literacy, including proficiency in Microsoft Office applications.
Document preparation, proofreading, and reporting skills.
Data management and record-keeping abilities.
Basic project coordination and tracking skills.
Core Competencies
Excellent attention to detail and accuracy.
Strong verbal and written communication skills.
Ability to work independently and take initiative.
Effective time management and prioritisation skills.
Professionalism and discretion when handling confidential information.
Strong interpersonal and stakeholder management skills.
Problem-solving and decision-making abilities.
Ability to work under pressure in a fast-paced environment.
Adaptability and willingness to learn.
Qualifications and Experience
Minimum Requirements
Matric / Grade 12 certificate.
Advantageous Qualifications
Tertiary qualification in Business Administration, Office Administration, Management, or a related field.
Experience
0–2 years of administration experience.
Experience supporting managers or coordinating administrative functions will be advantageous.
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