Company: RCL Foods
Location: Pretoria West, Gauteng, South Africa
Department: Administration – Beverages Business Unit
Job Type: Temporary (Fixed-Term Contract)
Closing Date: 30 July 2025
Reference Number: RCL250716-6
Reports To: Human Resources Practitioner
Job Purpose
As the first point of contact for visitors, clients, and staff, the Receptionist plays a key role in ensuring smooth front-desk operations, professional communication, and efficient coordination of reception and admin-related tasks.
Key Responsibilities
Reception & Visitor Management
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Professionally answer and direct incoming calls.
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Maintain a clean, organized, and welcoming reception area.
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Ensure visitors are always attended to and do not access offices unsupervised.
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Conduct and coordinate visitor and new employee safety inductions.
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Manage boardroom calendars and coordinate meeting logistics (venue setup, meals, etc.).
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Follow all management instructions related to reception operations.
Parcel & Document Handling
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Manage and record overnight express bags/parcels.
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Ensure all delivered documents are signed for and forwarded to the admin department.
Inventory & Consumables Control
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Monitor and record stock levels of PPE and stationery.
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Share monthly inventory reports and alert the Senior Buyer when stock is low.
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Create and manage workflows for consumable distribution.
Task & Event Coordination
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Arrange meals for weekend production operations.
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Organize and coordinate meals for internal meetings as needed.
KPI Expectations
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Comply with company policies and procedures.
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Maintain alertness and a high level of professionalism at all times.
Minimum Requirements
Education:
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Matric / NQF Level 4
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MS Office Certificate (advantageous)
Experience:
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Minimum 2 years in a receptionist or front-desk environment
Skills & Knowledge:
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Proficiency in MS Office (especially Excel)
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Able to manage telephone and communication systems
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Excellent interpersonal and communication skills
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Strong attention to detail and multitasking ability
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Professional and diplomatic behavior with staff and visitors
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Good organizational and administrative coordination skills
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