Accounts Payable Administrator x2

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Reference Number: AEC250714-2
Job Type: Permanent
Job Grade: CL
Number of Positions: 2
Location: Woodmead, Gauteng, South Africa
Closing Date: 28 July 2025
Pillar: Head Office

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Job Description

Role Purpose:
To validate and process supplier invoices, reconcile vendor accounts, and prepare payments in accordance with company policies and procedures.

Key Responsibilities:

• Process accounts payable transactions in the system (e.g. vendor invoices, credit notes, one-time vendors, AP reversals, etc.)

• Perform 2- and 3-way matching of Purchase Orders (POs), Goods Received Notes (GRNs), and invoices

• Analyse GR/IR (Goods Receipt/Invoice Receipt) reports and address variances

• Reconcile vendor accounts, verify invoice and order consistency, and validate debit/credit notes

• Monitor discount opportunities and schedule vendor payments

• Resolve invoice, PO, or contract discrepancies

• Distribute payment schedules to relevant countries

• Prepare bank instruction forms for foreign currency payments

• Liaise with SAP CoE for vendor master data updates

• Notify vendors of rejected invoices and document confirmations (RSA only)

• Resolve vendor queries via phone and system-based query management

• Ensure full compliance with AP processes, SLAs, and SHE (Safety, Health & Environment) standards

• Overtime may be required based on business needs

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Qualifications and Experience

• Matric with Accounting

• Relevant certificate or diploma in Accounting or Finance

• 2–4 years of experience in Accounts Payable or general accounting

• Experience in the manufacturing industry (advantageous)

• High computer literacy – especially MS Excel and Word

• Knowledge of SAP ECC6

• Knowledge of VIM (Vendor Invoice Management) is advantageous

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Personal Attributes

• Strong organisational and time management skills

• Excellent written and verbal communication

• Analytical and problem-solving ability

• Proficient in Microsoft Office (Excel, Word)

• Ability to multitask and manage high volumes of work

• High attention to detail

• Strong relationship-building skills

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