Job Opportunity: Document Administrator
Reference Number: BTT250530-1
Location: Durban, KwaZulu-Natal, South Africa
Closing Date: 08 June 2025
Job Type: Permanent
Business Unit: Head Office – Legal Department
Reporting To: Legal and Sustainability Executive
Positions Available: 1
Company Overview:
Bidvest Tank Terminals (BTT) is seeking a qualified and organized Document Administrator to join its Legal and Sustainability Department at the Durban Head Office.
Job Purpose:
The role is responsible for the administration, e-filing, and archiving of all documentation using SharePoint and maintaining BTT’s physical archive rooms.
Minimum Requirements:
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Bachelor’s Degree or Advanced Diploma in Business Administration, Library Management, or Records Management
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2–5 years of experience in document, archive, or records management
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Experience in managing database changes and document software systems
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Proficiency in SharePoint or other digital repositories
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Familiarity with document-capturing systems (e.g., DocuShare)
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Knowledge of document-keeping regulations (advantageous)
Key Responsibilities:
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Develop and maintain document control processes and systems
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Establish and maintain a Master Document Register in collaboration with document owners
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Ensure correct identification, filing, and storage of drawings and blueprints on SharePoint
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Provide guidance on document storage and access
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Collaborate with Project Managers and Engineers to meet documentation standards
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Manage document versions, revisions, and formatting
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Secure and control the retrieval and distribution of confidential documents
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