Job Title: Administration Clerk (Retail)
Reference Number: AO-1948
Location: Belfast
Closing Date: 19 June 2025
Industry: Retail / Administration
Job Type: Full-Time
Posted Date: 11 June 2025
Job Description:
The successful candidate will be responsible for the effective maintenance of the administrative and receiving functions at the branch.
Minimum Requirements:
Education and Training:
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Grade 12
Work Experience:
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Minimum of 1 year administration experience
Key Performance Areas:
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Receive and compare stock against delivery notes
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File all delivery notes and assist with ad-hoc receiving duties
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Ensure correct document processing and sequence on the system
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Collect invoices electronically and link them with delivery notes and orders
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Capture, process, and manage claims (warranty, damaged, surplus/short deliveries, expired stock)
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Maintain relationships and resolve client queries with internal and external clients
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Generate daily, weekly, and monthly reports (e.g. outstanding claims, negative stock)
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Assist with and generate stock-taking reports quarterly
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Capture stock count sheets and report variances
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Communicate with suppliers regarding invoices, credit notes, or stock discrepancies
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Ensure codes, prices, and stock match orders and received items
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Ensure daily cash-ups are completed
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Report cash surpluses/shortages and submit according to company policy
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Report daily cash balances and discrepancies to the Regional Banking Clerk
Technical Competencies:
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Computer literacy (MS Office)
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Good verbal and written communication skills
Behavioural Competencies:
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Accuracy
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Discipline
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Cooperation
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