Receiving and Dispatch Clerk

Location: Pietermaritzburg
Company: Starke Ayres
Posted: 02 May 2025
Reference Number: D180002
Job Type: Permanent
Work Level: Skilled
Salary: Market Related
EE Position: No

Company Overview

Starke Ayres is the leading African specialist and global supplier of premium vegetable, flower, and lawn seed varieties for both commercial and home garden planting.

Job Purpose

The Receiving and Dispatch Clerk ensures efficient and timely dispatch operations in line with customer needs. This includes delivery coordination, vehicle loading supervision, invoice management, dispatch documentation, and general warehouse duties.

Key Responsibilities

Route Planning & Delivery Coordination

Plan and coordinate deliveries for efficiency and cost-effectiveness
Ensure timely dispatching of all orders
Conduct post-trip reviews

Loading of Vehicles and Containers

Request labour support for loading activities
Inspect containers and vehicles for defects
Supervise safe loading and offloading
Verify incoming stock against documentation

Invoice Management

Ensure invoices match scheduled deliveries

Dispatch Arrangements

Organise transport with couriers and subcontractors
Schedule delivery and collection appointments
Handle all dispatch documentation
Communicate delivery details with customers, including COD clients
Ensure orders match picking lists

Proof of Delivery (POD) & COD Management

Secure signed PODs for every dispatched order
Match and file PODs with orders/invoices
Track and report outstanding PODs
Handle and record COD payments accurately
Ensure proper documentation for stock returns

General Duties

Perform tasks assigned by the Depot Supervisor
Assist with warehouse security and cleanliness
Support team members when needed
Conduct regular and bi-annual stock checks
Maintain professional behaviour to uphold the company’s image

Requirements

Qualifications

Grade 12
Warehousing Diploma (preferable)

Experience

Experience in logistics, dispatch, or warehouse coordination
Familiarity with invoice and POD processing
Experience with couriers and subcontractors is an advantage

Skills and Competencies

Excellent organizational and planning skills
Strong attention to detail
Effective multitasking ability
Good communication and problem-solving skills
Administrative and documentation proficiency
Knowledge of warehouse safety practices
Proficiency in Microsoft Office and computer basics

Click here to apply

Receiving and Dispatch Clerk