Marvel Placement Consultants is looking for a Receptionist to join their dynamic team in Elarduspark, Pretoria. This role is ideal for someone who thrives in a professional environment and enjoys performing a variety of tasks, from managing front-desk reception to supporting the recruitment team. The position plays a vital role in ensuring the smooth operation of daily activities and assisting different departments within the company.
Key Responsibilities:
Reception Duties:
- Greeting and Welcoming Visitors: Provide a positive and helpful attitude when welcoming visitors to the office.
- Phone Call Management: Handle incoming calls, direct them to the appropriate staff members, and take messages as needed.
- General Inquiries: Respond to inquiries, offering information about the company’s services.
- Maintain Reception Area: Ensure that the reception area remains clean, organized, and presentable at all times.
Stock Inventory Control:
- Manage Office Supplies: Oversee stock levels of office supplies, stationery, and consumables.
- Track and Record Stock Usage: Ensure that supplies are adequately stocked by monitoring inventory and conducting regular stock checks.
- Monthly Reports: Provide management with detailed stock reports to keep track of inventory levels.
Basic Administration:
- Administrative Tasks: Perform tasks like filing, scanning, shredding, and copying documents.
- Correspondence Management: Handle incoming and outgoing mail and deliveries, ensuring timely distribution.
- Meeting Room Bookings: Schedule and organize meetings, including arranging refreshments when necessary.
Assisting the Recruitment Division:
- Administrative Support: Offer administrative assistance to the recruitment team, helping with tasks like formatting CVs.
- CV Formatting: Ensure that candidate CVs are accurately typed and presented in a professional manner.
- Lead Generation: Assist the recruitment team by generating leads and identifying potential candidates.
General Office Support:
- Documentation Preparation: Help prepare reports, presentations, and other essential documents for the team.
- Departmental Support: Assist other departments with administrative tasks as required.
- Errands: Run errands and perform tasks in line with the company's needs.
Minimum Requirements:
- Matric (Grade 12) qualification is required.
- At least 1 year of experience in a similar reception or administrative role.
- Must have a valid driver’s license and own vehicle.
- Proficiency in Microsoft Office applications (Word, Excel, Outlook).
Key Skills:
- Communication Skills: Strong written and verbal communication abilities are essential.
- Multitasking: Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
- Organizational Skills: A detail-oriented approach to managing tasks and stock inventory.
- Inventory Experience: Previous experience with inventory control will be advantageous.
Why This Role Matters:
This role is essential to the smooth functioning of the company's daily operations, contributing to both administrative tasks and the recruitment process. As the first point of contact for visitors and clients, the receptionist sets the tone for the company’s professional image.
Application Process:
- Closing Date: Initial applications for this role will close on 30 September 2024, but applicants will still have until 23 October 2024 to submit their CVs.
- After Submission: If your application is successful, Marvel Placement Consultants will contact you. If you don’t hear back within two weeks, consider your application unsuccessful, though your details will be kept on file for future opportunities.
This is a great opportunity for a motivated individual who is looking to take on a diverse and meaningful role in a dynamic environment!
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