Location: Johannesburg, Gauteng, South Africa
Closing Date: 07 June 2026
Job Type: Permanent
Job Category: Human Resources
Reference Number: SHO260528-4
Purpose of the Job
The purpose of the Administrator role is to provide support to the specific People function Portfolio by completing accurate and timeous administrative inputs, checks and document management / filing services to ensure that all People activities are recorded and traceable. The role also renders additional ad hoc support services as required within the function.
Job Objectives
Employee Centric Delivery
Providing administrative support across relevant People function according to People policies and procedures generally, but also more specifically in the People function the portfolio delivers administrative services to
Adhering to legislative requirements as required by the functional role
Escalating concerns or challenges immediately to ensure an efficient flow of work is maintained
Co-ordinating the resolution of queries related to the relevant People function
Communicating on behalf of others and delivering messages to third parties
Compiling and updating documents as required
Capturing, loading, and processing relevant documents on relevant systems
Maintaining filing and recording all required administration on systems for reference and auditing purposes
Making use of official templates and systems for correspondence, memos, and related administrative activities
Updating and maintaining People data in accordance with data standards
Conducting general office and/or functional specific administration
Capturing and managing orders in the relevant systems where relevant within the function
Preparing payment schedules for beneficiaries and service providers
Co-coordinating recruitment duties from awareness/marketing campaigns, selection processes, and contracting of bursary holders
Collecting and capturing student academic results on the relevant systems
Providing administrative support in preparing for Educational Committee meetings and compiling relevant documents
Liaising with external third parties if required in terms of the People processes within the functional area
Ongoing screening of incoming correspondence and addressing according to level of priority for and within the relevant People function
Participating in projects and other ad hoc activities such as orientating new employees within the first week of joining and compiling stakeholder lists
Ensuring work is completed according to the required sequence and agreed prioritisation
People (Self, Team & Organisational)
Participating in and aligning with the People team to deliver solutions and services to the business
Participating in team activities that foster an innovative, agile and employee-centric culture
Participating in activities that foster a wellness culture to support employees mentally, physically and emotionally
Participating in the enablement of a culture of open and transparent communication within the team
Financial, Reporting & BI
Ensuring accuracy in data input and relevant reports applicable to the functional area
Using official data sources to inform administrative outputs
Assisting with compiling basic reports for broader People requirements
Consolidating basic costs or data as required by the functional area
Governance & Compliance
Ensuring compliance with relevant labour relations frameworks and legislation
Ensuring compliance with organisational and legislative governance frameworks and standards, including H&S requirements and the POPI Act
Managing the identification and mitigation of functional team and administrative risks
Future-Fit
Participating in the integration and effective flow of work with other service areas and business
Identifying opportunities for continuous improvement in administrative delivery services
Suggesting or sharing ideas related to relevant administrative functional technology requirements where required
Qualifications
Essential
Grade 12 / National Senior Certificate
Beneficial
Diploma in Human Resource, Administration or equivalent
Experience
Essential
Minimum of 1 year experience in an administrative role with exposure to the specific functional area (portfolio) being applied for
Knowledge and Skills
Experience within the FMCG, retail sector or similar (preferred)
Post a Comment