Station Administrator

Station: Lotus FM
Division: Radio
Location: Durban, KZN Region
Report Line: Business Manager: Lotus FM
SAP Position ID: 60018023
Scale Code: 405
Requisition ID: 12661
Closing Date: 13 August 2025

Purpose of the Position

To provide financial and administrative support that enables the effective day-to-day operations of Lotus FM.

Key Responsibilities

Strategic & Administrative Support

Capture and organize strategic documents and meeting discussions.
Prepare materials for strategic engagements (templates, briefs, guidelines).
Plan and control administrative tasks for the station.

Contracts & Payments

Manage sourcing and processing of freelance contracts and payments.
Process supplier payments and staff claims (S&T and KM).
Handle general payment queries.

Diary, Meetings & Correspondence

Coordinate manager's internal and external meeting schedules.
Draft memos, minutes, and monthly reports.
Arrange venues and refreshments for meetings, farewells, workshops.
Accurately take and type meeting minutes.

Records & Filing

Maintain both electronic and manual filing systems.
Secure sensitive documents and ensure easy information retrieval.

Stakeholder Coordination

Assist and coordinate station visits.
Liaise with internal and external stakeholders and customers.
Address customer/client queries and complaints.

Compliance & Risk Management

Adhere to legal, editorial, and broadcasting regulations (including ICASA, PFMA, BCCSA).
Support the implementation of Standard Operating Procedures (SOPs).
Ensure compliance with OHS and corporate policies.

Teamwork & Leadership

Collaborate with other units in the station.
Mentor junior team members when required.
Participate in employee relations initiatives.

Minimum Requirements

Matric (Grade 12) and Certificate in Office Management/Administration (NQF Level 5 or equivalent)
3 years' experience in an administration environment
Proficiency in SAP
Understanding of basic finance principles and PFMA
Knowledge of the broadcasting/media industry is an advantage

Skills & Competencies

Effective planning, time management, and problem-solving
Excellent written and verbal communication
Minute taking and report writing
Customer service focus
Computer literacy across office applications
Data and trends analysis
Filing system development and document management

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Station Administrator