Project Administrator

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Project Administrator
Reference Number: RAN250811-1
Contract Term: 5-Year Fixed Term
Location: Rietvlei Site, Glenvista, Gauteng, South Africa
Department: Bulk Water Services - Operations
Reporting to: Programme Manager: Zuikerbosch System
Closing Date: 2025/08/22

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Purpose of the Role
To support Project Managers in implementing capital projects by managing project administration tasks, including financial tracking, reporting, and procurement processes, with a strong focus on using systems like SAP and MS Office.

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Minimum Requirements

• Education:

  • Tertiary Administrative Diploma (or equivalent)

  • Project Management Certificate will be an advantage

• Experience:

  • Minimum 5 years of experience in project administration

• Systems Knowledge:

  • SAP (Project System, Investment Management, Costing, Materials Management, CATS)

  • MS Office (Word, Excel, PowerPoint)

  • Cost/Profit Centre Expenditure

• Skills:

  • Communication, conflict resolution, stakeholder management

  • Report writing, minute-taking, analytical thinking

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Primary Duties

• Support Project Managers in implementing projects in the section

• Create requisitions, process contract payments, and record receipt of goods

• Perform general administrative functions related to SAP and PPM

• Assist the Programme Manager with CAPEX (budgets, forecasts, tracking)

• Assist with OPEX and supplementary budgets

• Compile and maintain the Asset Register

• Coordinate and take minutes for project progress meetings

• Generate reports including job creation statistics

• Update and manage electronic project files

• Prepare and maintain project status reports

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Knowledge Areas

• Project management principles

• Project accounting

• Procurement procedures

• Administrative functions

• MS Office Suite

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Key Skills

• Report writing

• Analytical thinking

• Minute taking

• Verbal and written communication

• Coordination and interpersonal skills

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Personal Attributes

• Confident

• Self-starter

• Performance driven

• Target- and goal-oriented

• Honest

• Innovative

• Customer service oriented

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