Administrative Officer

Join Our WhatsApp Group 

Faculty/Department: Directorate of Teaching, Learning & Student Success (DTLSS), University of the Western Cape
Location: Main Campus, Bellville, Western Cape, South Africa
Type of Position: Permanent, Full-time
Post Number: S885
Closing Date: 29 July 2025

---

About the Role

The Directorate of Teaching, Learning and Student Success (DTLSS) plays a vital role in supporting the University’s Institutional Operational Plan through implementing the Strategic Plan for Teaching and Learning. This internal vacancy reports to the Director: DTLSS and requires a dedicated Administrative Officer to assist in creating a positive working climate within the directorate.

---

Key Responsibilities

• Manage office and diary schedules efficiently

• Coordinate diverse activities for the Director and staff

• Handle office correspondence professionally

• Liaise with internal and external clients

• Administer budgets and monitor expenditures

• Arrange national and international flight bookings

• Coordinate events and meetings

• Develop and maintain information management systems

• Administer institutional commitments on behalf of the Director’s office

• Maintain an efficient filing system

• Uphold confidentiality at all times

• Take minutes at committees and meetings

---

Minimum Requirements

• Senior Certificate (Grade 12) with at least 3 years’ proven secretarial/administrative experience

• Strong communication, organisational, and interpersonal skills

• Ability to work independently and under pressure

• Computer literacy and working knowledge of MAS, InforLN, and Student Enrolment Management systems (essential)

• Familiarity with the teaching and learning environment (advantageous)

• Bachelor’s Degree (advantageous)

---

Competencies

• Excellent communication and interpersonal skills

• Keen attention to detail

• Ability to work efficiently under pressure and without supervision

• Strong teamwork and individual leadership capabilities

• Effective collaboration with diverse stakeholders

• Excellent planning, organising, and time management skills

• Proficient user of computer office applications

• Good writing and minute-taking skills

CLICK HERE TO APPLY

Previous

Next