Job Title: Trade Creditors Clerk
Reference Number: SHO250609-5
Location: Brackenfell, Cape Town, Western Cape, South Africa
Job Type: Permanent
Closing Date: 23 June 2025
Job Category: Retail
Purpose of the Role
The Trade Creditors Clerk is responsible for ensuring that all branch paperwork received electronically is complete and accurate. The role involves investigating and requesting corrections or credit notes from suppliers, rectifying branch errors, and capturing updated invoices or claims. You will ensure reports are reviewed and corrected where necessary, helping facilitate accurate vendor payments and maintain audit compliance.
Key Responsibilities
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Monitor and manage incoming electronic documents from allocated Western Cape stores.
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Investigate discrepancies between supplier invoices and Goods Received Notes (GRNs), and initiate necessary corrections.
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Check for duplicated invoice or GRN entries.
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Reconcile and file corrections for audit purposes.
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Resolve outstanding transactions on the GR/IR account.
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Communicate and resolve errors with branch staff.
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Perform administrative tasks as required.
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Make corrections to reduce paper shrinkage and ensure accurate vendor payments.
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Maintain and update files weekly for efficient retrieval.
Qualifications
Essential:
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Grade 12 / Matric with Accounting as a subject.
Desirable:
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Currently studying towards a qualification in Business Management or Accounting.
Advantageous:
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Experience with Pastel accounting software.
Experience
Essential:
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Minimum of 3 years’ experience in an administrative or receiving environment.
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Previous experience using SAP FI and SAP Retail.
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Proficiency with Microsoft Excel.
Knowledge and Skills
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Strong computer literacy, particularly with email and Excel.
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Working knowledge of accounting principles, particularly debtors and creditors, will be advantageous.
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