Office Assistant – Rand Water (Panfontein Site)
Location: Glenvista, Gauteng
Portfolio: Bulk Water Services – Operations
Job Type: Permanent
Closing Date: 3 July 2025
Reference Number: RAN250619-2
Job Summary
Rand Water is seeking a detail-oriented and reliable Office Assistant to provide administrative support at the Panfontein site. The successful candidate will handle a variety of tasks including staff and vehicle administration, office coordination, report writing, and system tracking using SAP and Maximo.
Minimum Requirements
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Grade 12 with 2 years of experience in administration/secretarial roles
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National Certificate in Office Administration (required)
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National Diploma in Office Administration (advantageous)
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Competency in Maximo
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SAP knowledge (minimum 2 years)
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Proficient in Microsoft Office (Word, Excel)
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Valid Code 8 driver’s license
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Typing and report writing skills
Key Duties and Responsibilities
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Provide administrative support related to staff and vehicle logistics (trip sheets, bookings, loan vehicles, etc.)
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Manage schedules, organize meetings, assist with travel arrangements
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Handle internal and external correspondence professionally
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Maintain office systems and supplies
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Create and track work orders on Maximo using spreadsheets
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Submit staff timesheets, travel claims, and other relevant documents
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Create SAP reservations/requisitions
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Ensure proper sign-off of invoices before forwarding to finance
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Perform receptionist duties when required
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Maintain up-to-date noticeboards and ensure workplace organisation
Knowledge and Skills
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Strong computer literacy (Excel, Word, SAP)
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Maximo system competency
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Excellent typing and report writing abilities
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Professional telephone etiquette
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Strong interpersonal and communication skills (verbal & written)
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Organised and effective in administrative/secretarial duties
Desired Attributes
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Customer-focused and service-oriented
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Punctual, self-disciplined, and dependable
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Proactive attitude and attention to detail
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Committed to good housekeeping and workplace hygiene
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