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Job Opportunity: Secretary
Location: Glenvista, Gauteng, South Africa (Rietvlei Site)
Position Type: Permanent
Portfolio: Bulk Water Services - Operations
Closing Date: 2024/12/31
Job Summary
We are seeking a detail-oriented and efficient Secretary to provide comprehensive administrative and clerical support within the Project Control Department. The role requires expertise in organization, communication, and proficiency in relevant software and systems to ensure effective department operations.
Minimum Requirements
Education:
- Matric
- Secretarial/Administrative Qualification
- Basics in Project Management
Experience:
- 4 years in an Administration Assistance role
Skills:
- Proficient in MS Office
- Knowledge of SAP systems: Project System, Investment Management (Costing), Materials Management, CATS, Cost Centre Expenditure, and Profit Centre Expenditure
Primary Duties
Administrative Support:
- Provide administrative assistance for all approved projects.
- Ensure filing systems (both soft and hard copies) are up to date.
- Prepare correspondence, minutes, and various documents.
Procurement and Reporting:
- Prepare and submit reports for committee evaluations.
- Generate SAP reports and track project progress.
- Manage procurement-related activities.
Office Management:
- Order and maintain office stationery.
- Arrange venues, travel, and refreshments for meetings and functions.
Record Keeping:
- Scan and file documents systematically.
- Maintain accurate financial records for the department.
Additional Responsibilities:
- Perform any additional administrative tasks required by the department.
Required Knowledge and Skills
Knowledge:
- Strong interpersonal and written communication skills.
- Understanding of procurement procedures.
- Attention to detail and high accuracy levels.
Skills:
- Effective communication and people management.
- Problem-solving and leadership abilities.
- Advanced computer literacy, especially in MS Office.
Personal Attributes
- Ability to work under pressure.
- Performance-driven and approachable.
- Positive attitude and team-oriented.
- Strong company focus.
If you possess the required qualifications, skills, and attributes, we invite you to apply for this exciting opportunity to contribute to our dynamic team. Apply now!
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