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Job Title: Creditors Clerk
Closing Date: 18 November 2024
Reference Number: MOT241107-3
Branch/Department: Meadowview Head Office
Job Type: Permanent
Location: Johannesburg, Gauteng, South Africa
Job Overview
Motus Aftermarket Parts is seeking an experienced and detail-oriented Creditors Clerk to join our dynamic team at the Meadowview Head Office. This role focuses on reconciling accounts, handling payments, and maintaining strong relationships with suppliers. The successful candidate will play a vital role in ensuring the company’s cash flow is optimized and vendor accounts are well-managed.
Key Responsibilities
Supplier Account Management:
- Handle a dedicated portfolio of branch suppliers, ensuring timely and accurate payments.
- Address and resolve branch or supplier queries promptly.
- Manage and track journal entries and follow up on outstanding invoices and statements.
- Reconcile invoices, statements, and ERP system records with precision.
Payment Processing:
- Submit all EFT payments to the supervisor two days before month-end for approval.
- Oversee the vendor age analysis, providing valid reasons for any long-outstanding items.
- Ensure vendors are paid according to agreed terms to effectively manage company cash flow.
- Process both local and foreign payments and provide proof of payments to suppliers when required.
Reconciliation and Reporting:
- Maintain accurate and up-to-date reconciliations of vendor accounts.
- Assist in the preparation of monthly budget reports and manage the payment cycle activities.
- Verify and process expense claims, credit card transactions, and intercompany accounts.
- Collaborate with procurement teams and admin personnel to resolve GRIR (Goods Received Invoice Receipt) issues.
Compliance and Documentation:
- Verify the correctness and legal compliance of all creditor-related documents.
- Ensure all tax invoices meet legal requirements and are processed accurately.
- Manage the vendor application process and ensure accurate capturing of new supplier accounts.
- Maintain up-to-date records of supplier contracts and ensure adherence to company policies.
Communication and Support:
- Interface with the Debtors Department and Sales team regarding deductions from supplier accounts.
- Maintain strong relations with vendors and internal stakeholders, minimizing and resolving any queries efficiently.
- Communicate effectively with vendors and internal departments, ensuring clarity in all transactions.
Qualifications and Experience
- Minimum Requirements:
- Grade 12 (Matric) is essential.
- Relevant certificate or diploma in Accounting/Finance.
- A tertiary qualification in Finance or Accounting would be advantageous.
- At least 3 years of experience in a similar creditors role.
- Advanced proficiency in MS Excel, MS Office, databases, and accounting software.
- Previous experience in managing the creditors function is essential.
Skills and Personal Attributes
- Organizational Skills: Well-organized with strong time-management abilities.
- Attention to Detail: High level of accuracy and aptitude for working with numbers.
- Communication: Excellent verbal and written communication skills.
- Reconciliation Expertise: Strong skills in reconciling complex accounts.
- Problem-Solving: Ability to address issues proactively and find effective solutions.
- Teamwork: Capable of working independently and as part of a collaborative team.
- Supplier Focus: Ability to maintain positive relationships with suppliers.
- Integrity: Honest, reliable, and able to handle sensitive financial information with confidentiality.
- Compliance Awareness: Knowledge of tax and legal compliance requirements.
If you have a passion for finance and a proven track record in managing creditor accounts, we encourage you to apply. Join our team and contribute to the success of Motus Aftermarket Parts by providing exceptional financial support and ensuring efficient vendor management.
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