Administrative Assistant: Verification and Validation

 

Division: Claims
Reference Number: 4816

Location: Johannesburg, Gauteng, South Africa
Employment Type: 12-Month Fixed-Term Contract

Grade: T.A.S.K. 06
Salary: R244,732.00

Closing Date: 1 November 2024

Job Purpose

The Administrative Assistant will support daily administrative functions within the Onboarding Department, focusing on compliance, coordination, and record management.

Key Performance Areas

1. Compliance Administration

   • Keep department documentation updated.
   • Ensure compliance with policies and standards and align with internal control measures.

2. Office Coordination

   • Follow up on pending matters, handle requests within set timelines, and manage department stationery.
   • Verify information for accurate documentation and maintain systems.
   • Identify duplicates, allocate reference numbers, and assign tasks.
   • Draft and dispatch letters to stakeholders.

3. Meeting Support

   • Schedule and arrange meetings, take and distribute minutes, and track pending issues.
   • Maintain a follow-up system for meeting outcomes.
   • Organize appointments with stakeholders.

4. Document and Records Management

   • Manage records and filing according to RAF guidelines.
   • Keep the filing system functional and up-to-date, ensure document confidentiality, and retrieve information as needed.

Qualifications and Experience

• Education: Matric/Grade 12 certificate.
• Experience: At least 1 year in an administrative role or similar environment.

Competencies

Behavioral:

• Planning and coordination, personal mastery, decision-making skills, ethics, and client service orientation.

Technical:

• Proficiency in MS Office (Word, Excel, PowerPoint).
• Strong organizational, administrative, and writing skills.
• Basic understanding of Supply Chain Management (SCM) processes and financial knowledge.

CLICK HERE TO APPLY

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