Administrative Assistant: Pre-Assessment

Division: Claims
Reference Number: 4812

Location: Johannesburg, Gauteng, South Africa
Employment Type: 12-Month Fixed-Term Contract

Grade: T.A.S.K. 06
Salary: R244,732.00

Job Purpose

The Administrative Assistant will provide daily administrative support to the Onboarding Department, ensuring efficient office operations through compliance, coordination, and records management.

Key Performance Areas

1. Compliance Administration

   • Maintain and update documentation related to department activities.
   • Ensure adherence to policies and standards, aligning with internal controls.

2. Office Coordination

   • Follow up on pending tasks and respond to requests within deadlines.
   • Manage department stationery and validate information for accurate documentation.
   • Keep systems up to date, identify duplicates, assign tasks, and draft letters to stakeholders.

3. Meeting Support

   • Organize meetings, take minutes, and distribute them as per governance standards.
   • Track and follow up on meeting resolutions and pending issues.
   • Schedule appointments with both internal and external stakeholders.

4. Document and Records Management

   • Manage records and filing per RAF standards, ensuring confidentiality and timely information retrieval.
   • Allocate file numbers, log data in the system, and maintain an organized filing structure.

Qualifications and Experience

• Education: Matric/Grade 12 certificate.
• Experience: At least 1 year in an administrative or similar environment.

Competencies

Behavioral:

• Skills in planning, organizing, coordinating, decision-making, and client service.

Technical:

• Proficiency in MS Word, Excel, PowerPoint.
• Strong organizational, administrative, and writing abilities.
• Basic knowledge of Supply Chain Management (SCM) and financial understanding.

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