Location: Bellville, Western Cape, South Africa
Company: Pragma
Job Type: Fixed-Term Contract (12 Months)
Closing Date: 18 June 2026
Reference Number: PRA260611-1
About the Opportunity
Pragma is inviting unemployed South African youth to apply for its Youth Employment Service (YES) Programme. This exciting opportunity offers 12 months of paid workplace experience within a leading industrial and asset management organisation.
Successful candidates will gain practical workplace exposure, develop valuable skills, and improve their future employment prospects while working in a supportive and professional environment.
Position: Admin Assistant
The Administrative Assistant will provide administrative and operational support to the On Key Clerk. The role involves assisting with invoicing processes, debtor administration, ERP system management, client account administration, document control, and general office support to ensure efficient business operations.
Minimum Requirements
Grade 12 (Matric) or equivalent qualification.
Certificate or Diploma in Office Administration or a related field will be advantageous.
Minimum of 1 year administrative experience in a corporate environment.
Exposure to financial administration processes will be advantageous.
Good communication and organisational skills.
Computer literacy and attention to detail.
Key Responsibilities
Administrative Support
Review and monitor work orders.
Drive work order feedback processes.
Record reasons for incomplete work.
Provide regular feedback on contractor performance and work order status.
Invoicing Support
Prepare invoice packs and supporting documents.
Track invoice deadlines and assist with billing processes.
Maintain accurate filing systems for invoicing records.
Monitor outstanding purchase orders and follow up where required.
Debtors Administration
Assist with follow-ups on outstanding invoices.
Update debtor records and payment feedback.
Maintain debtor reports for review.
Escalate overdue accounts and unresolved queries.
Purchase Order Administration
Capture and track client purchase orders.
Request purchase order numbers from clients when required.
Maintain an updated purchase order register.
Ensure all supporting documentation is complete before invoicing.
Assist with vendor application processes.
Client Database Management
Update and maintain client and contractor information.
Ensure data accuracy across systems.
Assist with client record management and updates.
ERP System Administration
Capture and update information on the Acumatica ERP system.
Maintain project and client records.
Support daily ERP administration activities.
Skills and Competencies
Strong administrative abilities.
Excellent attention to detail.
Good organisational and time-management skills.
Ability to work accurately under pressure.
Strong interpersonal and communication skills.
Proficiency in Microsoft Office and ERP systems.
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