Location: Bellville, Cape Town, Western Cape, South Africa
Company: Pragma
Job Type: Fixed-Term Contract
Closing Date: 19 June 2026
Reference Number: PRA260612-1
About the Position
Pragma is looking for a dedicated and detail-oriented Asset Care Administrator to join its team in Bellville, Cape Town. This role is ideal for candidates with strong administrative skills who can effectively manage a high volume of work orders while maintaining accuracy and efficiency.
The successful candidate will be responsible for supporting asset management operations through work order administration, invoicing support, debtor administration, purchase order tracking, client database management, and ERP system administration.
Pragma is committed to creating an inclusive workplace and welcomes applications from individuals of all backgrounds, including persons with disabilities.
Minimum Requirements
Grade 12 (Matric) qualification.
A tertiary qualification will be advantageous.
Minimum of 1 year experience in an administrative role.
Experience with On Key systems will be advantageous.
Good time management skills.
Ability to work under pressure and meet deadlines.
Proficiency in Microsoft Office applications.
Good typing and data-capturing skills.
Strong attention to detail and problem-solving abilities.
Key Responsibilities
Work Order Administration
Review and manage work orders.
Drive work order feedback processes.
Record reasons for incomplete work.
Provide regular feedback on contractor performance and work order completion.
Invoicing Support
Prepare invoice packs and supporting documentation.
Monitor invoice deadlines and assist with billing processes.
Maintain accurate filing and recordkeeping systems.
Track outstanding purchase orders and follow up when necessary.
Debtors Administration
Assist with follow-ups on outstanding invoices.
Update debtor records with payment and communication information.
Maintain debtor reports for review.
Escalate overdue accounts and unresolved queries.
Purchase Order Administration
Log and monitor incoming and outstanding purchase orders.
Request purchase order numbers from clients where required.
Maintain an accurate purchase order register.
Ensure all required documentation is complete before invoicing.
Support vendor application processes and documentation follow-ups.
Client Database Management
Maintain and update client and contractor information in Acumatica.
Ensure accurate contact information across ERP and Helpdesk systems.
Assist with managing client records and updates.
ERP System Administration
Capture and update information accurately in the Acumatica ERP system.
Maintain project and client records.
Support daily ERP administrative functions to ensure operational continuity.
Skills and Competencies
Strong administrative and organisational skills.
Excellent attention to detail.
Ability to work independently and manage multiple tasks.
Good communication and interpersonal skills.
Strong problem-solving and decision-making abilities.
Ability to maintain accuracy in a fast-paced environment.
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