Bidvest International Logistics Operations Admin Controller Vacancy 2026 | Apply Before 11 August 2026
Company: Bidvest International Logistics (BIL)
Job Title: Operations Admin Controller
Department: Warehousing
Location: Elandshaven, Germiston, Gauteng, South Africa
Job Type: Full-Time
Reporting To: Transport Manager
Reference Number: BIL260804-3
Closing Date: 11 August 2026
About Bidvest International Logistics
Bidvest International Logistics (BIL) is a leading supply chain and logistics company providing transport, warehousing, freight forwarding, and distribution solutions across South Africa and internationally. The company is committed to delivering efficient logistics services while investing in the growth and development of its employees.
BIL is currently recruiting for an Operations Admin Controller to join its Warehousing team in Elandshaven, Germiston.
Purpose of the Job
The successful candidate will be responsible for ensuring the accurate capturing and verification of waybills, preparing weekly and monthly invoicing, maintaining transport administration processes, and supporting the daily operations of the transport department.
Key Responsibilities
The successful candidate will be responsible for:
Verifying and capturing transport waybills accurately on the Transport Management System (TMS).
Preparing weekly and monthly invoicing schedules.
Ensuring Proof of Delivery (POD) documents are collected, updated on TMS, and scanned into the electronic document system.
Reviewing and submitting casual labour timesheets for approval.
Prioritising daily tasks to meet operational deadlines.
Managing the flow of documentation between clients, suppliers, operations, and support departments.
Resolving operational and administrative queries.
Assisting with transport operations in the absence of the Transport Coordinator or Controller.
Monitoring operational costs and requisitions to support profitability.
Performing general administrative duties as required.
Preparing weekly and monthly reports, including KPIs, profit and loss reports, and journals.
Supporting the Operations Manager with reporting, client visits, operational matters, and administrative functions.
Ensuring compliance with SHERQ (Safety, Health, Environment, Risk and Quality) standards and company procedures.
Minimum Requirements
Qualifications
Applicants must have:
Grade 12 (Matric/Senior Certificate).
Computer literacy with Microsoft Office.
A National Diploma in Finance, Business Administration, or Logistics will be an added advantage.
Experience
3 to 5 years' experience in a transport or logistics administration environment.
Skills and Competencies
The ideal candidate should have:
Knowledge of transport operations and logistics processes.
Understanding of transport documentation, vehicle combinations, and container depots.
Knowledge of Health and Safety legislation and SHERQ management systems.
Understanding of Labour Legislation.
Familiarity with HR policies and operational procedures.
Strong administrative and organisational skills.
Good verbal and written communication skills.
Ability to resolve customer and supplier queries professionally.
Computer proficiency in Microsoft Word, Excel, Email, TMS, eDocs, Bandit, and Fuel Manager systems.
Ability to work independently and as part of a team.
Strong time management and attention to detail.
Why Join Bidvest International Logistics?
Bidvest International Logistics offers employees the opportunity to build a rewarding career within one of South Africa's leading logistics companies. Employees benefit from a professional working environment, ongoing development opportunities, and exposure to a dynamic transport and supply chain industry.
How to Apply
Interested candidates should submit their applications before 11 August 2026. Ensure that your application is completed and all required supporting documents are submitted before the closing date.
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