Data Capturer / Office Admin

 

Closing Date: 19 January 2026
Reference Number: TBH260116-4
Organisation: TB HIV Care (THC)
Department: Clinical
Location: uMgungundlovu, KwaZulu-Natal
Country: South Africa

Job Advert Summary

TB HIV Care (THC), established in 1929, is an internationally recognised non-profit organisation providing health care services across South Africa. The organisation focuses on HIV and TB prevention and care, particularly among vulnerable and high-risk populations. THC offers a dynamic work environment and opportunities for professional growth while contributing to meaningful community impact.

Purpose of the Position

The Data Capturer / Office Administrator will provide administrative support to programme teams and ensure accurate capturing, verification, and management of programme data on relevant electronic systems. The role also includes general office administration duties and support to site leadership.

Minimum Requirements

Education:

• Grade 12 / Matric or equivalent

• Business Administration Certificate or similar qualification

Experience:

• Minimum of 2 years’ experience in an administrative role

• Previous experience as an office administrator

• At least 3 years’ experience in HIV, AIDS and STI programmes

• Experience in data capturing, database maintenance, updating and basic data analysis

• IT or networking experience will be an advantage

Additional Requirements:

• Computer literacy (MS Word, Excel, PowerPoint)

• Proficiency in English and at least one other South African language

• Excellent organisational and administrative skills with strong attention to detail

• Valid Code 8 driver’s licence

Key Duties and Responsibilities

• Liaise with internal and external stakeholders

• Implement and maintain administration systems

• Capture programme data from mobile and outreach teams

• Follow up with staff to ensure data forms are completed accurately and submitted on time

• Store, maintain and back up electronic and hard-copy data

• Verify data for completeness, consistency and accuracy

• File and manage electronic and physical records

• Validate data and compile reports when required

• Engage regularly with Peer Educators, HAST Counsellors and PNCs to address data-related issues

• Retrieve client records during consultations

• Manage walk-in client headcount registers

• Provide general office management and administrative support

• Capture and monitor employee data

• Perform filing, record keeping and minute-taking

• Manage office communications, documents and correspondence

• Order office supplies and manage office resources

• Type documents and utilise MS Office applications

• Attend meetings, functions and events

• Organise diaries and appointments

• Handle guests and stakeholder engagements

• Resolve queries timeously and provide feedback when required

• Support team members to achieve work plan and organisational goals

• Participate in self-development initiatives

• Comply with all safety policies, procedures and relevant legislation

• Report unsafe activities to Senior Management or Human Resources

Skills and Competencies

• Good communication skills

• Strong coordination and liaison abilities

• Networking skills

• Problem-solving ability

• Knowledge management

• Planning and organising skills

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