Administrator
Job Type: Fixed-Term Contract (6 months)
Location: Mpumalanga, South Africa
Division: DD (Distribution Division)
Job Purpose
To provide end-to-end administrative support across the DD Division, ensuring efficient execution of billing, reporting, procurement, fleet management, and other operational admin tasks for 140 national DD sites.
Key Responsibilities
1. Month-End Billing & Reporting
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Support DD sites with month-end billing processes and audit preparation
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Consolidate absenteeism, IODs, staff movement, and stationery/PPE schedules
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Compile monthly reports and assist with general divisional reporting
2. Administrative Support
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Raise general and PPE/stationery purchase orders via Embrace system
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Manage national PPE procurement and distribution for all DD sites
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Maintain asset register (bi-annually) and ensure document shredding as per POPIA guidelines
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Coordinate internal/external meetings, including schedules, logistics, and minute-taking
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Consolidate attendance, overtime, and leave reports
3. Fleet Management Support
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Generate fleet reports: transgressions, tyre surveys, PDP expiry, and more
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Assist with Red Rim Project, Ctrack rollout, and spare wheels/keys tracking
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Provide feedback and ensure proper fleet documentation and control
Minimum Requirements
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Grade 12 / Matric
Key Skills & Competencies
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Excellent organisational and multitasking skills
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Proficient in Microsoft Office Suite: Excel, Word, Outlook, PowerPoint
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Strong report compilation and analytical abilities
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High level of accuracy and attention to detail
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Excellent written and verbal communication
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Ability to prioritise, work under pressure, and meet tight deadlines
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Effective problem-solving and decision-making skills
Ideal Candidate
A proactive, detail-oriented individual with a strong administrative background, ideally experienced in supporting large operational teams, who thrives under pressure and can handle complex, multi-site coordination.
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