Office Assistant – Rand Water

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Office Assistant – Rand Water 

Location: Glenvista, Gauteng, South Africa
Company: Rand Water
Department: Bulk Water Services – Operations
Job Type: Permanent
Reference Number: RAN250619-2
Closing Date: 03 July 2025


Job Summary:

Reporting to the Panfontein Site Manager, the Office Assistant will provide comprehensive administrative and secretarial support, manage vehicle- and staff-related administration, coordinate office logistics, and ensure efficient office operations.


Minimum Requirements:

  • Grade 12 with at least 2 years’ experience in administration or secretarial work

  • National Certificate in Office Administration (minimum)

  • Preferred: National Diploma in Office Administration

  • SAP experience (minimum 2 years)

  • Maximo system competency

  • Proficient in Microsoft Office (Word, Excel)

  • Code 8 Driver’s License

  • Strong typing and report-writing abilities


Key Responsibilities:

  • Handle all administrative tasks related to staff and vehicle usage (trip sheets, bookings, loan vehicles, etc.)

  • Schedule meetings, manage calendars, travel arrangements, and internal correspondence

  • Support office operations, ensure supplies are ordered and the workspace is organized

  • Generate and track work orders using Maximo; manage submission timelines via spreadsheet

  • Create SAP reservations and requisitions

  • Submit timesheets, travel claims, and other documents

  • Coordinate invoice processing with the finance department

  • Perform receptionist duties when required

  • Keep noticeboards updated and relevant


Knowledge & Skills Required:

  • Maximo, SAP, Microsoft Office (Excel and Word)

  • Typing, report writing, and telephone etiquette

  • Strong communication and interpersonal skills

  • Strong administrative and secretarial capabilities


Key Attributes:

  • Customer-focused and professional

  • Punctual and self-disciplined

  • Strong housekeeping and organizational habits


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