Office Assistant – Rand Water
Location: Glenvista, Gauteng, South Africa
Company: Rand Water
Department: Bulk Water Services – Operations
Job Type: Permanent
Reference Number: RAN250619-2
Closing Date: 03 July 2025
Job Summary:
Reporting to the Panfontein Site Manager, the Office Assistant will provide comprehensive administrative and secretarial support, manage vehicle- and staff-related administration, coordinate office logistics, and ensure efficient office operations.
Minimum Requirements:
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Grade 12 with at least 2 years’ experience in administration or secretarial work
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National Certificate in Office Administration (minimum)
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Preferred: National Diploma in Office Administration
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SAP experience (minimum 2 years)
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Maximo system competency
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Proficient in Microsoft Office (Word, Excel)
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Code 8 Driver’s License
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Strong typing and report-writing abilities
Key Responsibilities:
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Handle all administrative tasks related to staff and vehicle usage (trip sheets, bookings, loan vehicles, etc.)
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Schedule meetings, manage calendars, travel arrangements, and internal correspondence
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Support office operations, ensure supplies are ordered and the workspace is organized
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Generate and track work orders using Maximo; manage submission timelines via spreadsheet
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Create SAP reservations and requisitions
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Submit timesheets, travel claims, and other documents
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Coordinate invoice processing with the finance department
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Perform receptionist duties when required
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Keep noticeboards updated and relevant
Knowledge & Skills Required:
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Maximo, SAP, Microsoft Office (Excel and Word)
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Typing, report writing, and telephone etiquette
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Strong communication and interpersonal skills
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Strong administrative and secretarial capabilities
Key Attributes:
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Customer-focused and professional
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Punctual and self-disciplined
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Strong housekeeping and organizational habits
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