Administrative Assistant

Administrative Assistant – Human Capital Management

Reference Number: SAB250716-6
Job Type: Permanent
Closing Date: 1 August 2025
Grade: B4
Number of Positions: 1
Location: Pretoria, Gauteng, South Africa
Division: Human Capital Management
Department: Corporate Services

Purpose:

To provide high-level administrative support to the Head of Human Capital Management, ensuring the smooth operation of the office and efficient service delivery.

About SABS:

SABS develops and maintains South African National Standards (SANS), promotes product and service quality, and conducts conformity assessments. It offers a diverse, inclusive work environment focused on accountability, excellence, and innovation.

Minimum Requirements:

Education:

Diploma in Office Administration / Office Management / Related Field
NQF Level 6

Experience:

1–2 years of relevant administrative experience
Proven ability to support executive or head-level roles

Key Responsibilities:

1. Administrative & Office Support:

Answer calls, manage correspondence/emails, and handle confidential information
Draft and proofread routine and non-routine correspondence
Schedule and coordinate meetings, logistics, and agendas
Maintain a filing system and ensure document control
Conduct weekly stock control and replenish supplies as needed
Handle visitors and ensure meeting materials are prepared and distributed

2. Human Capital Management (HCM) Coordination:

Provide admin support to the HCM team
Route HCM-related communications efficiently
Coordinate logistical arrangements for training, sessions, and HCM events
Compile documents and reports for the Head

3. Risk & Compliance:

Adhere to governance, compliance, risk management, and SOPs
Assist in audits and ensure documentation is in order
Enforce service level agreements (SLAs) to minimize risk

4. Stakeholder Engagement:

Build strong relationships with internal/external stakeholders
Act as a professional point of contact for queries and complaints
Represent the Head’s office with professionalism
Ensure smooth information flow and feedback mechanisms

Key Competencies:

Excellent planning and organisation
Professional communication skills
Detail-oriented with a strong sense of confidentiality
Relationship-building and interpersonal skills
Strong time management and multitasking ability
Working knowledge of ISO standards, SOPs, and risk processes

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Administrative Assistant