Warehouse Administrator

Location: Boksburg Distribution Centre
Function: Supply Chain – Customer Services & Logistics
Reporting To: Luigi Cantemassa (Immediate Superior)
Job Grade: 8
Contract Type: Permanent
Reference Number: 139062
Closing Date: 8 July 2025

1. Role Scope and Purpose

The Warehouse Administrator (Ops Co-ordinator) supports the Primary Warehouse operations through administrative and financial functions. This includes ensuring compliance with standards (e.g., ISO), supporting financial controls, and collaborating across teams to improve processes and drive operational excellence.

Key Responsibilities

Handle daily admin tasks (purchase orders, requisitions, goods receipts, procurement).
Administer accounts, maintain accurate financial and operational records.
Manage and update ISO documentation and assist in internal audits.
Support budgeting, forecasting, opex tracking, and variance analysis.
Monitor distribution costs and implement cost-saving initiatives.
Maintain asset register, verify assets, manage scrapping/sales.
Perform and score monthly internal control checks; address findings.
Support excise account management and compliance (if applicable).
Report on stock adjustments, PID postings, and write-offs.
Recommend and implement process improvements.
Generate regular financial and performance reports.
Liaise with procurement, finance, managers, service providers, SARS, and auditors.
Check material determinations and escalate issues to improve customer experience.

2. Business Context

Reports To: LSP Manager WH FG North
Direct Reports: None

Internal Stakeholders:

Managers: Assist with budgeting, variance tracking, and daily operations.
Finance & Procurement Teams: Coordinate on financial controls and procurement.
Auditors: Assist with ISO/internal audit compliance.

External Stakeholders:

Logistics Service Providers: Validate billing, support reconciliations.
External Auditors: Provide documentation and asset verification.
Service Providers: Procurement support and vendor liaison.

3. Qualifications and Experience

Education: Diploma or NQF Level 5/6 in Administration or Financial Management
Experience: 3–5 years in FMCG logistics or distribution
Systems: Proficiency in Microsoft Office (Excel, Word, PowerPoint), SAP ERP
Knowledge: Financial reporting, cost analysis, ISO standards, excise/SARS compliance (advantageous)

4. Key Attributes

Strong organizational and multitasking abilities
Detail-oriented with high accuracy in records and documentation
Effective communicator and team collaborator
Proactive, with solid problem-solving skills
Adaptable and resilient in high-pressure environments
Strong planning and prioritization skills
Customer-focused mindset
Ownership and accountability in administrative and financial tasks

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Warehouse Administrator