Receptionist & Administrative Assistant

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Job Opportunity: Receptionist & Administrative Assistant

Reference Number: CBH250530-1
Location: Klerksdorp, North West, South Africa
Company: Country Bird Logistics
Department: Klerksdorp Logistics
Job Type: Permanent
Closing Date: 08 June 2025

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Purpose of the Role

To manage front office operations efficiently and provide essential administrative support across logistics and admin departments. This includes document control, visitor handling, SYSPRO data capturing, and standing in for the Admin Manager when required.

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Minimum Requirements

• Matric / Grade 12

• Fluent in English and Afrikaans

• Proficient in Microsoft Word and Excel

• Excellent telephone and communication skills

• Previous administrative experience (advantageous)

• Highly organized, reliable, and capable of multitasking

• Strong attention to detail

• Able to work well under pressure

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Key Duties and Responsibilities

Front Desk and Reception

• Answer and direct incoming calls professionally

• Welcome and register visitors

• Schedule appointments and manage courier collections

Diesel and Vehicle Register Management

• Balance kilometres and litres after each refuelling

• Upload daily usage data to the shared folder

Invoice and Documentation Management

• Match invoices to trip sheets

• Follow up on outstanding invoices

• Verify and capture GRNs and PODs in SYSPRO

• Maintain an accurate POD register

Administrative Support

• Provide backup for the Admin Manager during leave

• Process GRV documents and liaise with drivers

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