Administrative Officer (x2)

Administrative Officer (x2) – Clover

Location: Boksburg, Gauteng
Department: Sec Distribution
Job Type: Permanent
Closing Date: 25 June 2025
Reference Number: CLO250618-2

Job Summary

Clover is hiring two Administrative Officers to provide critical support to the Distribution Admin and Recon Department at the Atlas branch. The successful candidates will report directly to the Administrative Manager and will be key to ensuring smooth daily operations in route settlements, driver reconciliations, EFT payments, and administrative coordination.

Minimum Requirements

Grade 12 / National Certificate (NQF Level 4)
Fluent in Business English
Intermediate computer literacy (Excel, email, recon tools)

Key Competencies

Proactive and action-oriented
Honest, consistent, and reliable
High attention to detail and standards
Strong administrative and planning abilities
Good business acumen and motivation
Able to work independently and in teams

Duties & Responsibilities

Driver Recon Administration

Administer and support daily route settlements
Oversee and assist recon clerks
Fix recap errors in the same month
Handle RMA route checks and corrections
Manage outstanding recons and referrals
Update GRVs, assign Re-Supply invoices, and respond to system queries

Driver Ledger Administration

Oversee EFT allocations and daily reconciliations
Ensure timely allocation of bank statement items
Maintain accurate debtors reporting and balance COOs
Generate and send customer statements, follow up on payments
Place overdue accounts on HOLD and update HOLD reports
Escalate unresolved accounts to supervisors
Monitor and report outstanding EFTs and discrepancies

Cash Office Administration

Receive and verify daily cash-up documentation
Resolve processing queries from Head Office or Admin Controller

Support Functions

Provide support to recon, ledger, and admin staff
Assist Admin Manager and Delivery Managers with ad hoc queries

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Administrative Officer (x2) – Clover