Administration Assistant
Reference Number: PPC250522-6
Job Category: Administrative
Job Type: Permanent
Business Unit: Group Admin
Department: Offices of EXCO
Location: Rosebank, Gauteng, South Africa
Closing Date: 06 July 2025
Vacancy Announcement
PPC Group Support Services
Position: Administration Assistant
Location: Rosebank
Reporting To: Manager – CEO Office
Start Date: Immediate
Number of Positions: 1
This role represents the face and voice of PPC Group. As the first point of contact, you will greet visitors and manage calls in a professional and welcoming manner. You will also take responsibility for office facilities and administrative support, ensuring that day-to-day operations run smoothly.
Minimum Requirements
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Diploma in Front Office Management, Administration, or a related field
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Minimum of 3 years’ experience in a Reception and Administrative Assistant role
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Minimum of 3 years’ experience in facility operations
Special Requirements:
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Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
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Experience with SAP ERP
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Skilled in operating a switchboard
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Knowledge of facility management operations
Duties and Responsibilities
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Welcome and accommodate visitors, clients, and job candidates
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Operate the switchboard and direct inquiries to relevant departments
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Coordinate and prepare meeting rooms in collaboration with cleaning staff
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Manage incoming and outgoing courier and mail
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Oversee the appearance and operations of reception and office facilities
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Provide office and facility management support to the CEO’s Office Manager
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Maintain a supplier and service provider database
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Procure and administer office supplies, ensuring proper stock control
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Process invoices and submit them to Finance in accordance with procedures and budget controls
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Prepare and submit expense claims with appropriate approvals
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Collaborate with HR to maintain updated contact lists of staff
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Administer the access control system and generate monthly reports
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Maintain organized filing systems and general administrative tasks
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Perform additional duties as assigned by your line manager
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