Tender Administrator

Division: Fidelity Security Services – Sales and Marketing (Tenders)
Location: CSA Head Office, Helderkruin, Roodepoort, Gauteng
Employment Type: Permanent
Experience Level: Associate
Industry: Security and Investigations
Functional Area: Sales
Posted: 26 May 2025
Closing Date: 6 June 2025
Reports To: National Group Bid Manager

Purpose of the Role

To manage the completion, compilation, and filing of all tender documents and ensure all bid-related tasks are delivered accurately and on time.

Minimum Requirements

Grade 12
Diploma or equivalent qualification (preferred)
Proven experience in tender or bid administration
Excellent typing skills
Strong attention to detail and accuracy
Ability to plan and meet deadlines under pressure

Key Responsibilities

Complete tender documents in line with deadlines and client requirements
Ensure compliance with client contract obligations
Maintain communication with Sales and Operations teams
Provide marketing materials (e.g. company profiles) to branches
Assist with customer visits if required
Manage prequalification documents and liaise with internal departments
Compile and consolidate tenders and quotations
Maintain and update weekly tender reports
Keep an organized filing system for all bid documentation
Oversee handover process for awarded tenders/contracts
Use and maintain the ICBM system for bid tracking

Personal Attributes

Honest and reliable
Good verbal and written communication skills
Assertive and self-motivated
Detail-oriented
Willingness to work overtime when necessary

Core Competencies

Communication
Teamwork
Self-development

Click here to apply

Tender Administrator