Fleet Administrator
Location: Durban, KwaZulu-Natal
Company: Pedros Distribution Centre
Job Type: Permanent
Industry: Food Production
Job Function: Administrative
Posted: 15 May 2025
Job Summary
Pedros Distribution Centre is looking for a detail-oriented and proactive Fleet Administrator to join their Logistics team. This role involves coordinating and administering vehicle services, maintenance, licensing, and reporting to ensure compliance and efficiency across fleet operations.
Key Responsibilities
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Maintain and update the LMV Service & Mileage Tracker
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Weekly and monthly collection of mileage reports from users; escalate non-compliance
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Flag upcoming vehicle services and communicate updates via WhatsApp or email
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Coordinate repair and maintenance (R&M) requests and approvals
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Track and manage vehicle license expiries and distribution of license discs
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Obtain quotations and complete requisitions before work begins
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Book and manage R&M appointments between users and service providers
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Follow up to ensure timely R&M completion
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Ensure full process completion from requisition to payment
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Update LMV Requisitions Register and maintain accurate maintenance records
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Oversee vehicle handovers using approved forms
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Handle incident reports, fuel slips, and Nedfleet card reconciliations
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Deliver fuel documentation to Finance and Head Office
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Assist with vehicle movements, admin-related collections, and ad hoc logistics tasks
Minimum Requirements
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Matric (Grade 12)
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Administrative experience (preferably in fleet/logistics)
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Computer literacy: Proficient in Microsoft Office Suite
Behavioural Competencies
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Attention to Detail – Accurate data entry and process tracking
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Safety Awareness – Compliant with safety procedures
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Reliability & Punctuality – Meets deadlines and maintains attendance
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Teamwork & Collaboration – Effective communication with internal/external stakeholders
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Adaptability & Problem-Solving – Handles operational changes efficiently
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