Admin Controller

Company: [Confidential – Springs Cidery]
Location: Springs, South Africa
Department: Supply Chain – Manufacturing
Job Grade: 8
Contract Type: Permanent
Closing Date: 05 April 2025
Reference Number: 133034
Reports To: Warehouse Manager

Purpose of the Role

To manage and control all administrative and inventory-related functions within the warehouse, ensuring effective stock management, compliance with internal controls, and excellent customer service delivery through structured inventory planning, execution, and reporting.

Key Responsibilities

Inventory & Warehouse Control:

Maintain cost-effective and accurate inventory management.
Plan and monitor storage locations using ABC analysis.
Execute daily cycle counts and monthly stock counts.
Ensure correct application of FIFO and stock age policy.
Perform quality control checks for incoming and outgoing stock.
Report and manage stock losses, breakages, and write-offs.
Reconcile daily shipments, deliveries, and inter-depot movements.
Conduct ad hoc audits and risk assessments.
Track and report on shelf-life, frozen stock, and short-dated products.
Clear open SAP transactions (TOs, shipments).

Documentation & System Processes:

Use SAP to manage stock movements, posting, and take-on procedures.
Generate, analyze, and reconcile stock variance reports.
Maintain audit trails and all required documentation (load plans, gate registers, invoices).
Log and track inter-depot claims and customer complaints.
Support ICC, ISO, and Operations Excellence standards.

Customer Service & Compliance:

Ensure OTIF delivery and quick resolution of customer issues.
Communicate shortages, broken, or foreign products, and initiate surveys.
Ensure accurate stock postings and account allocations.
Report operational losses and support cost reduction initiatives.
Ensure compliance with relevant legislation and internal policies.

Required Qualifications & Experience

Tertiary Qualification: Logistics, Inventory, Warehousing, or equivalent.
Experience: Minimum 2 years in an FMCG logistics/distribution environment.
Technical Skills: SAP, MS Office, SuccessFactors, Strato (beneficial).
Other: Must be able to work after hours or shifts as needed.

Key Competencies

Strong attention to detail and organizational skills
Ability to work under pressure and meet deadlines
Excellent verbal and written communication skills
Strong analytical and reconciliation abilities
Sound understanding of customer service and stock control principles
Knowledge of applicable logistics legislation

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Admin Controller