Position: HR Filing Clerk
Company: Fidelity Services Group – Fidelity ADT
Location: Midrand, Gauteng
Job Type: Permanent
Closing Date: 18 March 2025
Posted: 11 March 2025
Job Overview:
Fidelity Services Group is seeking an HR Filing Clerk to handle administrative tasks and support daily HR operations. This role requires strong organizational skills and a keen eye for detail to ensure efficient file management and data handling.
Key Responsibilities:
- File Management: Organize, archive, and update physical and digital files.
- Document Control: Ensure records are accurate, secure, and updated regularly.
- Data Entry: Input information into digital systems and create new files when needed.
- Scanning & Transcription: Scan paper documents and transcribe audio/video content.
- Records Handling: Process file requests, track borrowed documents, and maintain logs.
- Supplies Monitoring: Track filing materials and office supplies, report shortages, and liaise with vendors.
- Compliance: Ensure discarded documents follow official procedures.
- Process Improvement: Suggest ways to enhance filing systems and design data entry templates.
Minimum Requirements:
- Education: Matric or equivalent qualification
- Experience:
- Office administration and clerical work experience
- Knowledge of MS Office
- Experience in file-keeping and data entry
- Skills:
- Strong organizational and communication skills
- High attention to detail
- Ability to handle sensitive information with confidentiality
- Professional written and verbal communication
- Critical thinking and problem-solving abilities
Personal Attributes:
- Self-motivated and independent
- Team player with strong interpersonal skills
- Assertive, proactive, and solution-oriented
- High emotional intelligence (EQ)
- Professional, reliable, and trustworthy
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