Invoicing Clerk

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Job Title: Billing Administrator

Job Type: Full-Time
Location: Gauteng, Isando

Purpose of the Job:

To handle all customer billing operations efficiently, ensuring that invoices and associated documentation are processed correctly.

Key Responsibilities:

Operational Duties:

• Ensure shipment files are accurately invoiced with correct selling and buying costs.
• Process invoices only after draft invoices are approved.
• Process credit notes after manager approval.
• Ensure shipment rates are updated and invoices are accurate.
• Run un-invoiced reports weekly to confirm all shipment files are invoiced.
• Email invoices to customers with complete documentation; send originals where required.
• Handle customer invoice-related queries.
• Prepare and check pro forma invoices before finalizing tax invoices.
• Match invoices to statements for verification.
• Ensure invoices are sent on time according to client schedules.
• Handle customs charges and related invoicing.
• Capture customs invoices into schedules for customer payments.
• Ensure all costs in files from suppliers are recovered before invoicing.

Costing of Customer Shipments:

• Prepare costs for customer shipments.

Statements:

• Send weekly/monthly statements to customers.

Filing:

• File tax invoices and draft invoices into appropriate shipment files.
• File signed copies of proof of delivery.
• Ensure supplementary invoices are completed daily.

Insurance:

• Bill insurance customers accurately.
• Prepare and submit monthly insurance declarations.
• Ensure relevant documents are submitted for insurance certification.

General:

• Maintain professional conduct at all times.
• Assist with operational functions as required.
• Perform any other tasks assigned by the manager.

Minimum Requirements:

• Grade 12 (Matric).
• Minimum 2 years of relevant experience.
• Proficient in math and accounting.
• Computer literate, especially with Excel and email.

If you're interested in this position or need additional details, let me know!

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