Committee Secretary

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Committee Secretary (4 Positions)
Reference Number: RAN250709-4
Job Type: Permanent
Closing Date: 22 July 2025
Location: Rietvlei, Johannesburg, Gauteng
Portfolio: Shared Services
Country: South Africa

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Purpose of the Role:
To provide efficient and compliant secretariat and administrative support to Rand Water's governance structures in accordance with corporate governance principles and applicable legislative requirements.

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Minimum Requirements:

• CIS or equivalent qualification with a focus on company secretariat

• 2–3 years of experience in a company secretariat environment

• 5 years of proven experience in minute taking

• Strong customer orientation and general administrative experience

• Proficiency in MS Office Suite

• Willingness to work irregular hours when required

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Key Responsibilities:

• Prepare and distribute notices, agendas, and meeting packs within set timelines

• Attend and accurately minute committee meetings

• Circulate minutes and communicate decisions/resolutions

• Coordinate delivery and distribution of meeting documents

• Book venues, arrange catering, and assist with travel logistics

• Maintain and archive statutory registers and signed minutes

• Ensure proper record keeping and accessibility of documents

• Update the PIC portal with relevant information

• Provide general office administration and secretarial support

• Ensure compliance with best governance practices and legal standards

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Knowledge:

• Corporate governance and secretariat processes

• Understanding of PFMA and applicable legislation

• Familiarity with the Water Services Act and Companies Act

• Public sector governance (advantageous)

• Strong general administrative knowledge

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Skills:

• Advanced minute-taking and documentation skills

• Strong command of English

• Excellent interpersonal and communication skills

• Planning, organising, and coordination

• Professional telephone etiquette

• Ability to work with senior stakeholders

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Attributes:

• High integrity and confidentiality

• Professional demeanor

• Deadline-driven and detail-oriented

• Team player with the ability to work independently

• Strong customer service mindset

• Resilience under pressure

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