Admin Clerk
Closing Date: 11 September 2025
Reference Number: BIL250904-2
Department: Warehousing
Location: Rosslyn Automotive, Pretoria – Rosslyn, Gauteng, South Africa
Job Type: Permanent
Reporting To: Supervisor
Job Purpose
To ensure accurate processing, capturing, and filing of documents for all customers in line with BidvestIL’s Standard Operating Procedures. The role involves finance-related administrative tasks, inventory reporting, and effective communication with clients and internal teams.
Qualifications & Experience
Education:
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Matric (Grade 12)
Experience:
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1–2 years in an administrative role (warehousing experience is an advantage)
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Strong accounting and administration skills with high attention to detail
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Customer service experience
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Familiarity with ISO and OHSAS systems
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Experience with Warehouse Management Systems (WMS), particularly CW1 or ISC, is advantageous
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Knowledge of hazardous chemicals and safety environments
Key Responsibilities
Planning & Organising:
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Ensure timely and accurate processing of incoming and outgoing documentation
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Maintain proper filing systems for all documents
Receipts:
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Receive and process documentation (MSDS, Packing Lists, Delivery Notes, etc.)
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Capture and finalize receipts in CW1
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Communicate and send ASN documents to clients
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Maintain daily scan and filing routines
Despatches:
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Validate dispatch documentation
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Enter dispatch details into CW1 or ISC
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Generate picking slips, monitor picking, and reconcile with delivery notes
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Notify relevant parties of any discrepancies
Billing:
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Update billing records daily for both receipts and dispatches
Inventory Management:
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Maintain and update stock reports daily
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Investigate variances and communicate them to clients and management
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Conduct regular cycle and stock counts, especially with Huawei staff
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Ensure documentation is accurate, complete, and well filed
WMS Maintenance:
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Execute timely bin-to-bin transfers and updates in the system
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Maintain accuracy in item management and grouping
Skills & Competencies
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Ability to work independently with a high sense of responsibility
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Excellent attention to detail and efficiency
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Strong verbal communication and interpersonal skills
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Ability to work well under pressure
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Good planning and organizational abilities
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High level of integrity
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