Stock Administrator

Reference Number: SHO250723-3
Closing Date: 6 August 2025
Job Type: Permanent
Location: Montague Gardens, Western Cape, South Africa
Division: Meat Market – Commercial Cold Storage (Brackenfell)
Industry: Retail

Purpose of the Role:

The Stock Administrator will manage all administrative functions related to stock handling at the Commercial Cold Storage facility. This is a non-office-based role requiring hands-on coordination of stock receiving, issuing, reconciling, and quality control processes.

Key Responsibilities:

Receiving:

Match delivery notes to goods received (GRV) at the cold store (check cartons & weights)
Send invoices and PODs to creditors for payment processing
Assist with receiving documents for accurate processing

Issuing:

Resolve issues with delivery notes
Support with planning urgent/emergency orders
Perform spot checks to ensure correct weight-based pricing
Load and monitor weekly store pricing

Stock Reconciliation & Control:

Weekly recons of issued stock vs received goods
Maintain accurate weekly stock sheets
Monitor expiry dates, stock rotation, pallet usage
Investigate claims and manage slow-moving stock
Create delivery notes using Excel

Minimum Requirements:

Grade 12 (Matric) – essential
Minimum 5 years' experience in:
- Stock administration
- Dispatch preparation
- Receiving and quality control
- Using Microsoft Office (especially Excel)
- Virtual stock distribution

Desirable Skills & Attributes:

SAP experience – advantageous
Strong Excel proficiency
Attention to detail with a high level of accuracy
Problem-solving ability
Good written and verbal communication
Strong teamwork and collaboration

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Stock Administrator