Executive Support Assistant (x2)
Location: Durban North, South Africa
Reference Number: Executive Support Assistant (GCS)
Job Type: Permanent
Work Level: Skilled
Salary: Market Related
Employment Equity Position: Yes
Closing Date: Not specified
Job Purpose
To provide high-level secretarial and administrative support to the Group Corporate Services executives. The role includes handling executive schedules, preparing correspondence, assisting with travel/event coordination, and managing SAP processes.
Key Responsibilities
General Administration
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Drafting correspondence and PowerPoint presentations
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Organizing meetings and workshops
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Managing calls, emails, and courier logistics
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Maintaining physical and electronic filing systems
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Handling confidential information with discretion
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IT and facilities coordination (e.g., logging IT support, equipment setup)
Diary & Meeting Management
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Coordinating local and international meetings
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Managing multiple calendars, avoiding scheduling conflicts
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Preparing agendas, taking and distributing minutes
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Handling time zone differences for global scheduling
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Coordinating meeting rooms, catering, and teleconferencing tools
Special Projects
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Managing and following through on critical deliverables
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Supporting departmental events in collaboration with the Travel, Events, and Conferences Coordinator
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Occasionally stepping in to support other Executive Assistants or coordinators when required
Minimum Requirements
Education
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Matric (Grade 12) – Required
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Secretarial or administrative diploma – Advantageous
Experience
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Minimum 5 years in executive/administrative support
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Strong computer skills: MS Word, Excel, PowerPoint, Email, Internet (Advanced)
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SAP Concur experience – Advantageous
Key Skills & Attributes
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Excellent time management, note-taking, and communication skills
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Strong project administration and organizational abilities
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Emotional intelligence, professionalism, and discretion
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Technologically savvy and adaptable to change
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Able to work under pressure and meet deadlines
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Confident dealing with senior management and executives
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Proactive, solutions-driven, and team-oriented
Competency Areas (Aspen Values)
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Business: Performance-driven, accountable, customer-focused
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People: Communicates effectively, embraces change
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Self: Integrity, self-driven, continuous development
Additional Notes
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EE candidates will be given preference in line with Aspen’s Transformation Agenda.
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Internal applicants must notify their direct line manager and use their Aspen email to apply.
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If no response is received within 30 days of the closing date, consider your application unsuccessful.
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