Position: Secretary
Job Reference: ETH250523-4
Job Number: 54000008
Job Grade: T06
Job Type: Permanent
Department: Policy and Administration
Vacancy Group: Governance and International Relations Cluster
Reports To: Senior Manager: Policy
Location: eThekwini, KwaZulu-Natal, South Africa
Closing Date: 13 June 2025
Job Purpose
To provide comprehensive secretarial and administrative support to the Senior Manager: Policy and Administration. This role is critical to the smooth coordination of schedules, documentation, and communication within the department.
Key Responsibilities
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Provide a full range of secretarial services to the Senior Manager.
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Coordinate schedules, itineraries, and make necessary travel arrangements.
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Attend meetings and prepare agendas and minutes.
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Draft and type correspondence, reports, memoranda, and perform necessary follow-ups.
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Represent the Senior Manager at internal working groups when required.
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Greet and direct visitors appropriately.
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Manage and control both incoming and outgoing correspondence.
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Maintain and organize the filing system for the Senior Manager.
Competencies
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Strong written and verbal communication
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High attention to detail
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Professional ethics and discretion
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Good interpersonal and client service skills
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Ability to use technology and process data efficiently
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Team-oriented and resilient under pressure
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Organisational awareness and ability to influence positively
Minimum Requirements
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Grade 12 (NQF Level 4) or equivalent
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At least 1 year of relevant experience
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Computer literacy
Preferred Requirements
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Grade 12 with a Secretarial Certificate
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2 years of relevant experience
Conditions and Benefits
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Willingness to work after hours and on weekends may be required
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Annual Salary: R183,098.41 – R237,677.84
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Benefits include:
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13th Cheque
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Medical Aid
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Pension Fund
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Housing Subsidy
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Paid Leave
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Application & Enquiries
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Human Capital Unit
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Job Enquiries: (031) 322 7701
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System Queries: (031) 322 6050
Submit your application by 13 June 2025 and join a team committed to governance excellence in the eThekwini Municipality.
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